Office Manager at Precision Pipeline Solutions

New Philadelphia, Ohio, United States -

Full Time

Start Date

Immediate

Expiry Date

11 Jun, 26

Salary

60000.0

Posted On

14 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Organizational Skills, Attention To Detail, Project Administration, Financial Processes, Safety Program Management, Scheduling, Customer Quoting, Purchase Order Management, Report Preparation, Accounts Receivable, Sage 50, Microsoft Office 365, Data Entry, Communication, Problem-Solving

Industry

Utilities

Description

Description For the Office Manager position, Tank Services proudly offers: Medical, Dental, and Vision Insurance 401k with 100% company match up to 3% NO COST $50,000 Life Insurance Accrual of 2 weeks' PTO Cell phone stipend Performance based bonus potential Full-time, Monday through Friday, 8am - 4:30pm $52,000 - $60,000 annually Position Overview The Office Manager is responsible for coordinating office operations, supporting project administration, assisting with financial processes, and maintaining company safety and operating qualification programs. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities. This role provides administrative support to the President, Project Managers, and Field Supervisors, reporting directly to the President. Key Responsibilities Office Operations Manage day-to-day office functions including receiving mail, answering calls, and ordering office supplies Maintain office organization and administrative systems Coordinate schedules and assist with planning company meetings and events Business & Project Support Assist with customer quoting, opportunity tracking, and purchase order management Maintain job folders, production reports, and project documentation Map job coordinates and assist with scheduling field crews Prepare monthly operational and project reports Accounting & Financial Support Manage Accounts Receivable functions using Sage 50 Process sales reports and maintain records of incoming payments Communicate with vendors and customers regarding billing and payments Support basic accounting processes including A/R, A/P, and sales documentation Safety & Compliance Manage Company Safety and Operating Qualification (OQ) programs Coordinate safety training and maintain electronic records of safety equipment and certifications This job description is not intended to be all-inclusive. Employee may perform other related duties as delegated to meet the ongoing needs of Tank Services. Requirements Preferred Skills & Experience Minimum 5 years of experience in an office management, administrative, or business support role High school diploma or equivalent required. Associates degree preferred. Strong proficiency with Microsoft Office 365, particularly Excel, Outlook, and Word Experience with accounting software (Sage 50 preferred) Excellent data entry and spreadsheet management skills Strong organization skills and attention to detail Ability to prioritize tasks and work independently in a fast-paced environment Strong communication, leadership, and problem-solving abilities Ability to maintain confidentiality with sensitive information About Tank Services Founded in 1974, Tank Services began by providing abrasive blasting and protective coatings for tanks and pump jacks in the Ohio oilfields. Since then, we’ve grown alongside the corrosion-control industry, continually advancing in safety, equipment, documentation, and quality to meet evolving industry, PUC, and federal standards. Now a subsidiary of Precision Pipeline Solutions, Tank Services operates in one of the country’s fastest-growing energy regions. With ongoing natural gas and oil development reshaping the area, we’re well-positioned for continued growth and new opportunities. If you’re looking to join a company with a strong legacy, a culture of safety and quality, and a forward-looking focus on growth, Tank Services is an exciting place to build your career.

Responsibilities

The Office Manager coordinates daily office operations, manages administrative systems, and supports project administration tasks such as documentation and scheduling field crews. This role also assists with financial processes, including Accounts Receivable, and manages the company's Safety and Operating Qualification programs.