JOB DESCRIPTION

About Prima Luxury
Prima Luxury is a premier boutique real estate firm specializing in Dubai’s most exclusive properties. We pride ourselves on our client-centric approach, deep market expertise, and a culture of excellence. Our dynamic team is dedicated to delivering unparalleled service, and we are looking for a new member to be the operational heart of our company.
About the Role
We are seeking a highly organized, proactive, and experienced Office Manager to become the central part of our operations. This is not a traditional administrative role; you will be the link between all the teams. Reporting directly to the Sales Director, you will have full ownership of the administrative, contractual, and financial processes that drive our business.
The ideal candidate is a natural leader with a deep understanding of the real estate market, who will be the go-to person in the office.

Key Responsibilities

• Oversee all daily office operations and serve as the primary point of contact for all internal and external administrative inquiries.
• Implement and maintain office policies, procedures, and systems to improve efficiency and workflow.
• Maintain an up-to-date calendar of all key meetings, deal deadlines, and company events.
• Act as the central coordinator for all property transactions from initial agreement to final transfer and work directly with sales agents to gather all necessary documentation for listings and deals, ensuring files are complete and compliant.
• Manage and process office expenses, and prepare expense reports.
• Prepare regular operational and financial summaries for the Sales Director.
• Manage and lead the back-office team
• Foster a collaborative and positive team culture.

Qualifications & Experience

• A minimum of 2-3 years of experience in a managerial or supervisory operational role within the real estate industry is essential.
• Possess knowledge and understanding of the real estate processes, RERA regulations, etc. Should be familiar with standard property related documentation.
• Proven experience leading a team. You are a confident manager who can motivate others.
• Attention to detail and ability to multitask, prioritize, and manage time effectively.
• Excellent communication and interpersonal skills.
• Fluent in English is mandatory.

What We Offer:

• A competitive salary and benefits package.
• The opportunity to be an integral part of a growing boutique advisory firm.
• A supportive, professional, and dynamic work environment.

Job Type: Full-time

Application Question(s):

• What is your expected salary (in AED)?

• Oversee all daily office operations and serve as the primary point of contact for all internal and external administrative inquiries.
• Implement and maintain office policies, procedures, and systems to improve efficiency and workflow.
• Maintain an up-to-date calendar of all key meetings, deal deadlines, and company events.
• Act as the central coordinator for all property transactions from initial agreement to final transfer and work directly with sales agents to gather all necessary documentation for listings and deals, ensuring files are complete and compliant.
• Manage and process office expenses, and prepare expense reports.
• Prepare regular operational and financial summaries for the Sales Director.
• Manage and lead the back-office team
• Foster a collaborative and positive team culture