Office Manager at Prime Materials Recovery Inc

South Windsor, Connecticut, United States -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, Operational Management, Clerical Support, Inventory Management, Filing Systems, Compliance, Onboarding, Budgeting, Expense Tracking, Invoice Processing, Vendor Management, Facility Maintenance, Communication, Time Management, Microsoft Office

Industry

mining

Description

Description Prime Materials Recovery is looking to hire a dedicated and driven Office Manager in our facility in South Windsor Facility. PMR is one of the largest non-ferrous metal merchants, polymer, and processors in the United States. Headquartered in East Hartford, CT, PMR operates state of the art processing facilities in Canastota, NY, South Windsor, CT, and Orangeburg, SC. Position Summary: The Office Manager will work as a team member to assist in coordinating the office activities and operations while providing clerical and administrative support to management. Requirements Essential Duties and Responsibilities include the following. Other duties may be assigned. Administrative & Operational Management · Oversee and manage the day-to-day operations of the office. · Maintain office supplies and inventory; equipment, and other supplies as needed. · Ensure that the office environment is safe, clean, well-maintained, and that equipment functions properly. · Coordinate any necessary repairs or maintenance. · Manage filing systems both physical and digital; organize, store, retrieve, and dispose of documents per policy. · Help enforce policies and procedures. · Maintain or implement systems for records, filing, compliance, workflow, and safety. · Assist with onboarding and training new employees. · Promote a positive welcoming environment Financial Management & Budgeting · Monitor and manage office budget; track expenses; process invoices, bills, and payments. · Oversee petty cash, reimbursements, vendor contracts or relationships. Vendor / Facilities / Contract Management · Coordinate with vendors, service providers and landlords (e.g. cleaning, catering, security) to ensure contracts are fulfilled and services delivered. · Manage office space layout, equipment lease or purchase, and facility maintenance. · PPE management · Uniform Management Communication & Reporting · Serve as a point of contact for internal staff, clients/visitors, vendors, and external contacts. · Prepare reports, memos, documents for management. Event & Project Coordination · Plan and coordinate office events (staff meetings, company gatherings,) · Assisting with or managing special projects, may involve cross-departmental coordination. · Manage and assist with employee meals, activities & events. Knowledge and Skill Requirements: · Excellent verbal and written communication skills. · Excellent organizational skills, attention to detail, & ability to prioritize tasks. · Excellent time management skills with a proven ability to meet deadlines. · Ability to function well in a high-paced and at times stressful environment. · Basic understanding of how to operate standard business equipment. QUALIFICATIONS/EDUCATION REQUIREMENTS · High school diploma or equivalent required. · At least three years of administrative and clerical experience required. · Proficient with Microsoft Office or related software. · Bilingual a Plus Compensation We offer a competitive salary with comprehensive healthcare benefit package, including medical, dental, vision, vacation, paid holidays, life insurance, matching 401(k), and more. EOE

Responsibilities

The Office Manager will coordinate office activities and operations while providing essential clerical and administrative support to management across various functions including finance, facilities, and communication. Key duties involve overseeing day-to-day office operations, managing supplies, maintaining records, and assisting with employee onboarding and events.