Office Manager & Program Coordinator at Fast Forward

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Dec, 25

Salary

90000.0

Posted On

25 Sep, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Management, Logistics, Project Management, Communication, Organization, Team Support, Vendor Coordination, Data Organization, Feedback Collection, Detail Orientation, Adaptability, Collaboration, Community Building, Office Management, Problem Solving, Resourcefulness

Industry

Non-profit Organizations

Description

ABOUT FAST FORWARD Tech is ubiquitous. Tech solutions for social problems are not. An emerging class of startups is building tech to solve these social problems. They are tech nonprofits. Fast Forward bridges the tech and nonprofit sectors to build capacity for tech nonprofits, so they can scale solutions to our world’s most urgent problems. To date, Fast Forward’s portfolio of tech nonprofits have impacted 262M lives and raised $1 billion in follow-on funding. 85% of the portfolio have a founder who has personal experience with the problem, 62% have a founder who is a woman, and 75% have a founder who is a person of color. As the first and only organization focused exclusively on scaling startups that combine the best tech with sustainable nonprofit business models, Fast Forward’s mission is to accelerate impact. Visit us: http://www.ffwd.org. THE POSITION The Office Manager and Program Coordinator is the anchor of our San Francisco HQ and the engine behind Fast Forward’s programs. This role is perfect for someone who loves events, thrives on logistics, and takes pride in making everything run seamlessly. If you’re energized by bringing people together, creating memorable experiences, and strengthening team culture, we’d love to meet you. As Office Manager, you’ll keep our Presidio HQ running efficiently and vibrantly. You’ll oversee daily operations, maintain an inspiring workspace, and make sure our team feels supported and set up for success (yes, that means keeping snacks stocked and spaces organized). As Program Coordinator, you’ll help bring Fast Forward’s programs and events to life, from our flagship Accelerator to community workshops to alumni retreats. You’ll plan and manage logistics, coordinate communications, and keep the details on track to create fun, memorable experiences for everyone involved. This is a full-time, in-office role based in San Francisco, CA (no remote or hybrid options). PRIMARY RESPONSIBILITIES Office Management Be the go-to person for our 18+ person (and growing!) team when it comes to office needs and requests. Keep our Presidio HQ humming by making sure the space is stocked, organized, and running smoothly every day. Lead facilities and space projects, from reconfiguring a room to coordinating with vendors on office improvements. Work with vendors and service providers (e.g. IT, cleaning, plants, supplies, maintenance) to keep the office running seamlessly behind the scenes. Manage team hardware (laptops, A/V equipment) and make sure meeting rooms and shared spaces are set up for success. Bring people together by coordinating office traditions and gatherings like retreats, offsites, birthdays, and celebrations. Program & Event Coordination Support the planning and execution of Fast Forward’s programs and events, from early brainstorming through delivery. Manage logistics like invites, briefing docs, run of shows, venues, catering, travel, and A/V vendors. Represent Fast Forward with warmth and professionalism when facilitating or presenting at events. Collect feedback and organize data to improve programs and events over time. Draft clear, timely communications for participants, speakers, and partners. Keep event details on track by coordinating timelines, task lists, and team updates. Jump in on cross-team projects with a proactive, no-task-too-small attitude. WHO WE'RE LOOKING FOR 2–4 years of experience in program coordination, event management, or office management. A track record of managing logistics, timelines, and communications with excellence. Strong project management skills with reliable follow-through. A clear, kind, and professional communicator, both written and verbal. Detail-oriented and highly organized, with a knack for juggling multiple priorities. Comfortable with tools like Slack, Notion, and HubSpot (or eager to learn). Passion for Fast Forward’s mission and for building community through programs and events. You’ll thrive in this role if you: Don’t mind unloading the dishwasher one minute and planning a team retreat the next. You’re energized by both the little things and the big moments. Love creating experiences that make people feel cared for, whether that’s an inspiring office vibe or a program that runs without a hitch. Feel at home in the buzz and ambiguity of a growing startup, where being resourceful, collaborative, and adaptable is the key to making it all work. EMPLOYEE BENEFITS Unlimited paid time off (PTO) 401k retirement plan & employer matching Office is located in a beautiful national park - The Presidio - with free transit to/from downtown San Francisco! Every other Friday is a half day Platinum medical, dental, and vision insurance Most importantly, input on the office snack order COMPENSATION Salary: $80,000 - $90,000 - negotiable depending on experience. Note: In accordance with federal, state, and local safety guidelines, this role is expected to be performed in-person, in San Francisco. Fast Forward is a social justice organization founded on the idea that those with proximity to the problem should have proximity to the power to fix them. Our true north is empowering tech nonprofit leaders with the tools, community, and capital they need to scale solutions for underserved groups, and we know that a focus on diversity, equity, and inclusion is inextricable from that pursuit. Read our Diversity, Equity, and Inclusion Guidelines to learn how we approach DEI across our investments, community, and workplace. Fast Forward is an equal opportunity employer.

Responsibilities

The Office Manager and Program Coordinator will oversee daily operations at the San Francisco HQ and manage logistics for Fast Forward’s programs and events. This role involves ensuring the office runs smoothly and creating memorable experiences for participants.