Office Manager/Project Coordinator | NZ Civil Construction | WFH at Staff Domain Inc.

Pasig, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

08 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Leadership, Back Costing, Workflow Optimization, Financial Tracking, Process Improvement, Project Coordination, Reporting, Compliance Monitoring, Record Keeping, Communication, Analytical Skills, Attention to Detail, Microsoft Office Suite, Project Management Systems, Accounting Systems, Accountability Enforcement

Industry

Outsourcing and Offshoring Consulting

Description

Set-up and Location: Onsite/Hybrid/WFH | Ortigas, Alabang, Pampanga, or Cebu Work Schedule: 8:00AM to 5:00PM (NZST) | 4:00AM to 1:00PM (PH) Employment Type: Full-time Ready to do work that actually excites you? We are looking for an Office Manager / Project Coordinator to lead and strengthen administrative operations while ensuring systems, reporting, and back costing processes are consistently executed. The ideal candidate will take ownership of administrative leadership, drive structured workflows, and maintain accountability for recurring deliverables and financial tracking. This role is critical for maintaining operational efficiency, ensuring accurate back costing, and supporting overall project and business performance. What You'll Do: You'll be the kind of person who: Provide proactive leadership and oversight of all administrative functions to ensure smooth and efficient operations. Take full ownership of back costing processes, ensuring accurate tracking, reporting, and reconciliation of project costs. Drive completion of weekly recurring administrative and financial tasks, ensuring deadlines are consistently met. Develop, implement, and continuously improve internal systems, workflows, and documentation processes. Monitor compliance with established procedures and ensure adherence across administrative and project coordination functions. Coordinate project documentation, timelines, and cost tracking to support operational transparency and reporting accuracy. Collaborate with stakeholders to ensure clear communication of project updates, financial data, and administrative priorities. Support continuous improvement initiatives by identifying inefficiencies and implementing structured solutions. Maintain organized records, reports, and system documentation to support audit readiness and performance tracking Requirements What You Bring: We're looking for someone who: Bachelor’s degree in Business Administration, Management, Accounting, Civil Engineering, or a related field is preferred. 3+ years of experience in administration, project coordination, operations management, or a related field. Proven experience in back costing, cost tracking, financial reporting support, or administrative process ownership. Strong understanding of systems implementation, workflow optimization, and process documentation. Excellent written and verbal communication skills with the ability to coordinate effectively across stakeholders. Strong analytical skills with high attention to detail in financial and administrative data management. Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and experience with project management or accounting systems. Exposure to New Zealand or Australian construction industry processes and standards is advantageous. Foundational estimating knowledge with the capability to provide estimating support when needed is advantageous; however, the core priority of the role is leading administrative functions and maintaining strong systems and process ownership. Demonstrated ability to enforce accountability, drive recurring deliverables, and ensure operational consistency. Benefits Why You’ll Love Working Here HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! Let’s Talk If you’re thinking “this sounds like me”—it probably is. Click apply. We can’t wait to meet you

Responsibilities

The role involves providing proactive leadership over all administrative functions, taking full ownership of back costing processes for accurate cost tracking and reconciliation, and driving the completion of recurring administrative and financial tasks.