The BC Aboriginal Child Care Society (BCACCS) is a Centre of Excellence for Indigenous Early Learning and Child Care (IELCC). We are looking for an Office Manager/Receptionist to complete our team and provide administrative support from our West Vancouver office.
If you are a dedicated and experienced business administration professional and are interested in working with a great team dedicated to supporting Indigenous children, families, and communities, we look forward to hearing from you.

POSITION SUMMARY

Reporting to the Director of Programs and Operations, the Office Manager/Receptionist ensures the organizational effectiveness, efficiency, and reputation by upholding administrative procedures and being the key public facing contact at the West Vancouver office.

Qualifications

• Post-secondary program (Certificate or Diploma) in a related field (e.g., Office or Business Administration)
• 3-5 years of prior experience in office administration, preferably in an Indigenous non-profit
• 2-3 years working at an Executive Assistant level supporting senior management. Experience working with a Board of Directors or elected representatives an asset.
• Effectively implement policies and systems to streamline and optimize processes
• Well-developed communication and interpersonal skills
• Strong writing skills including inter-office memoranda and reporting
• Adept at planning, coordinating and solving problems
• Demonstrated ability to exercise a high degree of professionalism and confidentiality
• Able to work independently with minimal day-to-day supervision as well as working within a collaborative team framework
• Solid computer skills including Microsoft Suite
• Genuine respect for Indigenous culture and protocols

Performs all duties and responsibilities in accordance with BCACCS policies, standards, practices and procedures, main duties include, but are not limited to:

• Reception and front desk duties (e.g., visitor greeting, answer phone, greet visitors, mail, shipping/receiving, etc.)
• Office Management (e.g., record keeping, minutes taking, equipment, IT liaison, supplies, etc.) HR Support (e.g., onboarding support, personnel files, benefits coordinator, etc.)
• Executive support (director’s meetings, management meetings, support management team, etc.
• Special projects and additional duties (e.g., event planning, etc.)

Qualifications

• Post-secondary program (Certificate or Diploma) in a related field (e.g., Office or Business Administration)
• 3-5 years of prior experience in office administration, preferably in an Indigenous non-profit
• 2-3 years working at an Executive Assistant level supporting senior management. Experience working with a Board of Directors or elected representatives an asset.
• Effectively implement policies and systems to streamline and optimize processes
• Well-developed communication and interpersonal skills
• Strong writing skills including inter-office memoranda and reporting
• Adept at planning, coordinating and solving problems
• Demonstrated ability to exercise a high degree of professionalism and confidentiality
• Able to work independently with minimal day-to-day supervision as well as working within a collaborative team framework
• Solid computer skills including Microsoft Suite
• Genuine respect for Indigenous culture and protocols.