POSITION SUMMARY

The Office Manager is responsible for supporting the daily operations of the program and assists in all office duties including: participating in Fiscal and Admin duties as directed, maintain site and employee files, conduct regular audits on files for compliance, maintain tracking systems and participate in employee acquisition and required documentation. The Office Manager is responsible for providing supervision to administrative staff and oversight of administrative functions and activities of the office. A commitment to the RHD values should be demonstrated as job duties are performed.

QUALIFICATIONS

• High School diploma with five (5) years’ related work experience

OR

• Associates Degree with three (3) years’ related work experience

OR

• Bachelors’ Degree with one (1) year of related work experience
• Valid driver’s license.

Requirements:

QUALIFICATIONS

• High School diploma with five (5) years’ related work experience

OR

• Associates Degree with three (3) years’ related work experience

OR

• Bachelors’ Degree with one (1) year of related work experience
• Valid driver’s license.

Physical requirements
This is an in-person office job in an open setting.

Lifting Requirements

• Light: exerting up to 20 pounds of force frequently, and/or negligible amount of force constantly to move objects. The use of arm and/or leg control requires force greater than sedentary, but worker still sits majority of time.

Physical Requirements

• Stand or Sit (stationary position)
• Walk
• Use hands or fingers to handle or feel (operate, activate, prepare, inspect, position)
• Climb (stairs/ladders)
• Talk/Hear (communicate, converse, convey, express/exchange information)
• See (detect, identify, recognize, inspect, assess)
• Pushing or Pulling
• Repetitive Motion
• Reaching (high or low)
• Kneel, Stoop, Crouch or Crawl (position self, move)

Staff Supervision

• Supervises clerical administrative staff – Administrative Assistants, File Clerks, and/or Receptionists.
• Maintain and track all staff training requirements and employee files according to program regulations.

Office Administration

• Purchase/order/distribute/maintain office supplies
• Complete and maintain forms, documents and records related to the participants, employees or the program in a timely and effective manner.
• Answer office phone calls, relay messages to the appropriate individual, and check phone messages regularly throughout the day
• Submit appropriate documentation to custodial department noting new admissions, moves, deaths, etc.; follow-up with change forms as necessary

Fiscal Reporting

• Process all incoming accounts payable invoices and maintain vendor relationships.
• Assist in distributing and maintaining site funds
• Responsible for creating and maintaining participant financial tracking systems, including monthly General Ledger review and submitting necessary adjustments.

Human Resources Support

• Provide administrative support to the Program Director for all employment-related activities including payroll, staffing, new hire processing, training record retention, and any other processes directed by the Program Director.
• All other duties as assigned