Office Manager at Scotts Miracle-Gro

Airdrie, Alberta, Canada -

Full Time

Start Date

Immediate

Expiry Date

24 May, 26

Salary

0.0

Posted On

23 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Personnel Records Maintenance, Payroll Reporting, Data Records Maintenance, Accounts Payable, Accounts Receivables, Team Leadership, Operating Performance, Administrative Support, Data Entry, Filing, Order Processing, Workers Compensation Records, OSHA Logs, Shipping Documents Preparation, Dispatching

Industry

Consumer Goods

Description

Here at Scotts Miracle-Gro there is no such thing as a typical day. Our culture is constantly energized by new and exciting growth opportunities and at a rapid pace. Below are details on an open job. If the role interests you and you would like to be considered we encourage you to apply! Position Overview: This Office Manager is responsible for directing and/or providing a broad range of activities including customer service, maintenance of personnel records, payroll reporting, maintenance of data records for production and inventory, and maintenance and reconciliation of accounts payable and receivables. In addition, the Office Manager, is responsible for leading a team 3+ individuals that includes but not limited to assists with organizing and conducting activities to assure safe, cost-effective, on-time operating performance, assure product deliveries are timely, and communicates service issues to the appropriate personnel. This work is done in compliance with the procedures defined by the customer and in conformance with company procedures, which involves daily communication and interaction with drivers and customers. The Office Manager may be required to work on holidays and weekends from time to time. Specific Accountabilities: Supervises work activities of office staff; Assigns and directs work, interviews and recommends hiring, trains employees, evaluates work performance, recommends compensation levels and disciplinary action as appropriate. Develops and encourages team rapport among office staff; Provides and directs administrative support which may include data entry, filing, reporting, and answering phone calls. Provides and directs customer service functions for the growing media orders including processing orders and responding to inquiries; Maintains plant personnel records, workers compensation records, accident and OSHA logs, and enters data for the payroll system; Provides and directs the preparation of all shipping documents necessary to legally ship growing media products. Files and tracks freight rates, fuel taxes, and insurance certificates. May also perform dispatching duties such as contacting carriers to pick up and deliver Scotts and Miracle Gro products, contacting customers to arrange delivery appointments, preparing daily shipping logs, and responding to inquiries; Responsible for the maintenance of all accounts payable and receivables at the plant level. Processes logs and files invoices and purchase orders, maintains and reconciles accounts payable accounts, petty cash fund and customer debits and credits. Maintains and generates inventory goods receipts, physical inventory documents and reports; Assists other supervisors and/or Plant Manager in the overall operation of the facility; performs special projects as requested; Responsible for the daily operations and the administration of the site’s office and dispatch; Working closely with the different departments (internally and externally) at various levels; Assisting in coordinating the Health & Safety Program for the company; Maintain office policies and other records as necessary; Manage relationships with vendors and service providers, ensuring that all items are invoiced and paid on time; Allocate available resources to enable successful task performance; Assign and monitor clerical, administrative and secretarial responsibilities and tasks among office team; Provide general support to visitors; Enter, manage and dispatch all orders within TMS; Arrange appointments and scheduling; Set up and maintain manual and computerized information filing systems; Direct any e-mail / phone calls / faxes or PDF files to the correct department or person; Responsible for order entry, using a check list for accuracy. This includes pick up/delivery addresses, contacts at each location, PO/SO/Reference #s, using our checklist to be thorough and precise; Resolving any issues regarding any order with the carrier brought to dispatch by Customer Service; To track and trace current loads; Inform the customer the whereabouts of their freight via email, or phone; May perform the same duties as workers supervised; Carry out any additional duties as assigned. Requisite Qualifications: Three to five years of office experience in a manufacturing or warehouse environment, including prior supervisory experience; Should have excellent written and verbal communication skills; Proficiency in Microsoft office suite or Google office software; Client focused and customer oriented approach is required; Strong organizational skills and able to multitask; Working knowledge of all facets of customer service, purchasing, distribution, marketing and financials. Preferred knowledge is freight cost controls, dispatching, Less than truckload (LTL) carriers, accounts payable and payroll; Ability to work independently & expeditiously, including working under tight timeframes and competing priorities; Demonstrated sound judgement, tact, initiative and flexibility; Focused on meeting commitments & customer satisfaction. COME GROW WITH US, WHERE THE GRASS REALLY IS GREENER! Not interested in this role? Check out our other career opportunities and learn more about what it’s like to work at Scotts MiracleGro by accessing our Talent Network: SMG Talent Community The Scotts Miracle-Gro Company (NYSE: SMG) is the world's largest marketer of branded consumer lawn and garden products, with a full range of products for professional horticulture as well. Scotts Miracle-Gro has helped to grow the nearly $7 billion global consumer lawn and garden market through product innovation, industry-leading advertising efforts and its trusted brands. The brands and products within our portfolio include: Scotts, Miracle-Gro, TomCat, Ortho, RoundUp, Bonnie Plants, Osmocote, Earthgro and Fafard. Scotts is an EEO Employer. Notification to Agencies: Please note that the Scotts Miracle-Gro company does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Master Service Agreement, and specific approval to submit resumes to an approved requisition, the Scotts Miracle-Gro company will not consider or approve payment regarding recruiter fees or referral compensations. Looking to stay connected for potential future opportunities? Join our talent community and let us find opportunities that match your talent. Leave your contact details and CV/Resume and our Talent Acquisition Team will reach out to you if we find a ScottsMiracle-Gro or Hawthorne role that suits your skills. Don't see a job you're interested in? Sign in to your account or create an account by going to "Sign In". Then click "Job Alerts" to set up alerts for future jobs that may be of interest. To change the language, click on "English" at the top right corner of the screen and select your preferred language. If you are already signed in, click the cloud icon and go to Change Language. Para cambiar el idioma, haz clic en "English" en la esquina superior derecha de la pantalla y selecciona tu idioma preferido. Si ya habías iniciado sesión, has clic en el icono de la nube y ve a "Cambiar idioma". Si vous souhaitez changer la langue, merci de sélection-ner "English" en haut, à droite de l'écran et de choisir la langue dans laquelle vous souhaitez postuler. Si vous êtes déjà connecté à votre compte, cliquez sur le nuage en haut à droite de l'écran et sélectionnez "Change Language". Om de taal te wijzigen, klikt u op "Engels” rechtsboven op het scherm en selecteert u uw voorkeurstaal. Please note that the Scotts Miracle-Gro company does not accept unsolicited resumes from recruiters or employment agencies. In the absence of a signed Master Service Agreement, and specific approval to submit resumes to an approved requisition, the Scotts Miracle-Gro company will not consider or approve payment regarding recruiter fees or referral compensations. ScottsMiracle-Gro will never ask for payment or financial information at any stage in the recruitment process. Learn more here Are you currently a Scotts Miracle-Gro or Hawthorne Gardening Company associate? Log into the company's network and apply through Workday via the Garden.

Responsibilities

This Office Manager directs a broad range of activities including customer service, personnel record maintenance, payroll reporting, data record keeping for production/inventory, and managing accounts payable/receivables while leading a team of 3 or more individuals. Key duties involve supervising staff, ensuring safe and on-time operating performance, handling shipping documentation, and managing the daily administration of the site's office and dispatch functions.