JOB SUMMARY

Secret Media Co. is a boutique agency specializing in strategic marketing, social media, public relations, and brand elevation for high-profile clientele and top-tier businesses. We operate at the intersection of creativity, performance, and luxury—delivering exceptional campaigns for brands that expect excellence.
We are seeking a professional, detail-oriented, and highly organized Office Manager to support daily operations and help drive the agency’s internal efficiency and culture. The ideal candidate will have experience in office administration, human resources, and basic bookkeeping, with a strong ability to manage workflows and support a dynamic, fast-paced team.

REQUIRED QUALIFICATIONS

• 2+ years experience in operations, office management, or agency-related roles
• Proven ability to manage a fast-paced environment and support a team of 10+ individuals
• High proficiency in Google Workspace, QuickBooks, and project management tools (Asana, Monday.com, etc.)
• Excellent verbal and written communication skills
• Highly organized, proactive, and adaptable
• Ability to multitask and prioritize effectively
• Experience with LinkedIn account operations
• Strong interpersonal skills and a professional, client-facing demeanor
• Familiarity with social media platforms and content workflows is considered an asset
• Ability to maintain confidentiality regarding company operations and client information
  Job Type: Full-time
  Pay: $23.00 per hour
  Expected hours: 33 per week

Benefits:

• Casual dress
• Company events

Application question(s):

• How many years of work experience do you have with QuickBooks?
• Do you have at least 2 years of experience in office management, operations, or a similar administrative role?
• Have you managed daily operations for a small business or startup?
• Have you managed multiple urgent priorities at once?
• Do you have experience managing and posting content to LinkedIn on behalf of an executive or business?
• Are you comfortable working in a fast-paced startup environment where you may “wear many hats”?
• Are you willing to handle occasional tasks such as DM marketing or community management when needed?
• What is your level of proficiency in English?
• Have you worked in a marketing, PR, creative, or agency environment before?
• Are you proficient in Google Workspace (Docs, Sheets, Slides, Drive)?
• Have you ever managed a small team or supervised other staff?
• Are you comfortable making quick decisions under pressure?

Language:

• English (required)

Work Location: In perso

• Oversee daily office functions and maintain a clean, professional environment for both staff and visitors
• Greet visitors and manage front desk duties, including handling multi-line phone systems and coordinating office mail
• Oversee inventory of office supplies and coordinate vendor relationships
• Organize and manage office activities and logistics
• Maintain filing systems and documentation for all administrative tasks