Office Manager at Solplanet

Cologne, North Rhine-Westphalia, Germany -

Full Time

Start Date

Immediate

Expiry Date

25 Dec, 25

Salary

0.0

Posted On

26 Sep, 25

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Compliance, Safety Management, Vehicle Management, Asset Management, HR Support, Interpersonal Skills, Communication Skills, Problem Solving, Proactive Attitude, Customer Orientation, Organizational Skills, Inventory Management, Procurement, Risk Assessment, Technical Knowledge

Industry

Renewable Energy Semiconductor Manufacturing

Description

Our belief: At SOLPLANET, we are driven by a simple idea: solar for everybody We strive to create the best possible experience for distributors, installers and end users That´s why our solar inverters, energy storage systems and EV chargers are easy-to-install, reliable and user friendly Who We Are: Private equity-backed AISWEI is a leading provider of renewable energy solutions - providing the world with solar inverters, batteries, EV chargers, heat pumps, and energy management solutions AISWEI has more than 15 years of expertise in R&D and manufacturing, with a strong technology heritage from both Germany and China With 32 GW of annual production volumes (2024), AISWEI is one of the largest manufacturers of solar string inverters world-wide AISWEI is operating under its own brand in China and its SOLPLANET brand internationally, and is trusted by leading global brands as an ODM service provider Our team passionately believe that that we are all fellow citizens of one planet, and we are truly honored about deploying our solutions to local societies worldwide – every day How you´ll help us: As an Office Manager, you will, 1. Office Management • Responsible for the daily operation and maintenance of the German subsidiary's office, ensuring a clean and organized office environment. • Manage service providers, including property management, cleaning, IT, maintenance, and security services. • Take charge of the procurement and inventory management of office supplies (such as stationery, coffee machine consumables, drinking water, etc.). • Provide support for courier receiving and dispatching, visitor reception, training, and meeting arrangements. • Coordinate office cleaning, meeting preparation, client visits, and reception work related to training. • Manage the receiving and delivery of company correspondence, especially the forwarding of important letters from government authorities. 2. Compliance and Safety • Ensure the office complies with relevant German regulations, including the Workplace Ordinance (ArbStättV) and the Occupational Health and Safety Act (ArbSchG). • Assist in organizing risk assessments (Gefährdungsbeurteilung) and implementing corrective measures. • Be responsible for the inspection and maintenance of facilities such as fire extinguishers, first-aid kits, and emergency exits. • Coordinate fire drills and first-aid training, and act as a fire warden (Brandschutzhelfer) or first aider (Ersthelfer) when necessary. • Manage and maintain compliance documents, inspection reports, and supplier contracts. 3. Company Vehicle Management • Handle the procurement, leasing, registration, insurance, taxation, TÜV/HU inspection, and maintenance of company vehicles. • Manage vehicle usage and mileage records to ensure compliance with the company's vehicle usage policy. • Process accident reports, insurance claims, and maintenance arrangements, and communicate with dealers, leasing companies, and insurance companies. • Assist in the vehicle handover process for new and departing employees to ensure standardized procedures. • Monitor and analyze costs, and propose optimization solutions (e.g., electric vehicles vs. fuel vehicles, leasing vs. purchasing). 4. Asset Management (IT and Office Assets) • Manage the company's office assets, including employees' computers, mobile phones, monitors, and other office equipment. • Establish and maintain an asset inventory to ensure the integrity of asset distribution, recovery, and recording. • Coordinate the procurement, allocation, maintenance, and update of equipment to meet employees' normal office needs. • Ensure asset usage complies with the company's policies and maintain close cooperation with the IT department. 5. HR Affairs Support and Employee Relations Management • Assist the HR department in employee file management to ensure the secure and standardized storage of documents. • Act as the local support role for HR, responsible for daily communication and liaison with government authorities such as the labor office (Arbeitsamt) and insurance institutions. • Coordinate and manage local service providers and institutions related to HR (e.g., recruitment companies, training institutions, social security, and health insurance institutions). • Undertake daily employee care work, covering all employees working in Germany (including those at the Ratingen warehouse), such as attendance management, onboarding and offboarding procedures, employee communication and support, and basic labor contract management. • Pay attention to employees' needs, promote a positive working atmosphere, and assist in resolving basic work and life-related issues. • Ensure the smooth and compliant transmission and communication of HR-related affairs and official correspondence. Your background and skills: Bachelor or above technical degrees, preferably in electrical engineering, renewable energy, photovoltaic engineering, or similar disciplines. Fluent in German and business fluent in English. In-depth knowledge of the technical requirements for PV, energy storage systems, EV chargers in the distribution and/or utility scale segments, including product specifications, grid code requirements, competitive landscape, tender requirements etc. Ability to work independently and focused in a dynamic, fast-paced environment Prior work experience in a PV related industry is not a necessity but will be an advantage Your attributes: Self-motivated and performance driven Excellent interpersonal and communication skills Can-do attitude and hands-on mindset Proactive, dynamic, solution and customer oriented We will help you by: Giving you the unique opportunity to be part of a spirited and diverse team of passionate experts that work together within an exceptionally open-minded environment Assisting you in to develop, personally and professionally, to grow internally within an international environment which leverages your abilities, skills and expertise Providing you the unique opportunity to be part of an ambitious, energetic and rapidly growing Solplanet team with flat hierarchies, fast decision making and strong opportunities to successfully cultivate your long-term path within the renewable energy industry By submitting your application, you declare your agreement to saving your application data at Aiswei B.V, and that such data may be used for internal purposes in the context of the upcoming application process. If there is no employment, the data will be deleted after six months. The application data are treated confidentially in accordance with the provisions of the Federal Data Protection Act and are not passed on to third parties. You can revoke your consent at any time, either by email or in writing by mail.

Responsibilities

The Office Manager will be responsible for the daily operation and maintenance of the office, ensuring a clean and organized environment while managing service providers. Additionally, the role includes compliance with safety regulations and managing company vehicle and asset management.