Office Manager at Specialized Education Services

Union City, California, United States -

Full Time

Start Date

Immediate

Expiry Date

23 May, 26

Salary

0.0

Posted On

22 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Record Keeping, Communication, Scheduling, Supply Ordering, Logistics Coordination, Customer Service, Confidentiality, Data Entry, Professionalism, Detail Orientation, Time Management, Record Compliance, Front Office Operations, Interpersonal Skills, Problem Solving

Industry

Education Administration Programs

Description

Company Overview Shine on as an Office Manager Specialized Education Services, Inc. (SESI), a division of FullBloom, is a premier provider of education services for K-12 students who require additional supports to overcome challenges that impede success in a traditional school setting. SESI partners with school districts to run in-district classrooms and standalone schools that meet the academic, behavioral, and social-emotional needs of special and alternative education students. Partnering with over 600 school districts nationwide, SESI serves more than 7,000 students. Join our team members who shine a positive light on our students and uncover the unique learner within. Have a profound impact, grow, learn, and thrive as part of our team. What you can expect from us. Career pathways, mobility up and across our national network, and ongoing professional and leadership development. Paid training, tuition reimbursement, and credentialing support. Data-driven, evidence-based learning and instructional models, including SESI’s own positive behavioral interventions and support (PBIS) framework called CASE. An attractive and robust suite of benefits, including comprehensive healthcare benefits, 401(k) with employer match, employee assistance program, mental health support, fertility and family building, and more. Smaller class sizes in diverse educational settings. Overview Fuel student success—and your own—as you support your assigned student as determined by their individualized education plan (IEP). Realize the joy of possibility as you provide customized behavior support and teach valuable life skills. You will play an essential role as part of a multidisciplinary team in delivering holistic guidance and support. Responsibilities Supports the daily operations of the PEAK campus by maintaining an organized, welcoming, and efficient front office aligned to SESI’s Core 5 values. Manages communication for the campus—greeting and screening visitors, directing calls and emails, and ensuring clear, timely information flow between families, staff, district partners, and the Program Manager. Maintains accurate and compliant records, including attendance updates, enrollment paperwork, Student Central uploads, Infinite Campus documentation, and required SESI/PEAK reporting. Coordinates staff schedules, substitutes, supply orders, maintenance requests, and campus logistics to ensure smooth instructional and behavioral programming. Serves as a consistent and professional point of contact for students, families, district liaisons, and community partners—modeling approachability, responsiveness, and follow-through reflective of the PEAK culture. Qualifications Education & Experience: High school diploma required; associate’s or bachelor’s degree preferred. Minimum 2–3 years of administrative or office management experience, preferably in a school or youth-serving organization. Systems & Technology: Proficiency with student information systems (e.g., Infinite Campus/Student Central), Google Workspace/Microsoft Office, and the ability to quickly learn SESI platforms and compliance systems. Operations & Compliance: Strong understanding of front-office operations, records management, attendance procedures, enrollment workflows, and confidentiality requirements (FERPA). Communication & Customer Service: Professional, culturally responsive communicator with the ability to engage families, students, staff, and district partners in high-stakes or emotionally charged situations. Organization & Professional Disposition: Highly organized, detail-oriented, dependable, and able to manage competing priorities in a fast-paced alternative education environment while modeling SESI’s Core 5 values (Transparent, Decisive, Humble, Accountable, Inclusive). Posted Salary Range USD $50,000.00 - USD $55,000.00 /Yr. Physical Requirements Ability to remain seated or standing for extended periods while performing office and front-desk duties. Ability to move throughout the campus to support operations (e.g., classrooms, offices, orientation spaces, front office). Ability to lift and carry light to moderate items (up to approximately 25–30 pounds), such as boxes of supplies, student files, or technology equipment. Ability to operate standard office equipment (computer, printer/copier, phone system) and use a keyboard for extended periods. Ability to visually and audibly observe students, visitors, and campus activity to maintain a safe and responsive front-office environment.

Responsibilities

The Office Manager supports the daily operations of the campus by maintaining an organized front office and managing all campus communications, including screening visitors and directing inquiries. This role also involves coordinating staff schedules, managing supplies, handling maintenance requests, and ensuring smooth instructional and behavioral programming.