Office Manager - Taiwan at Kobo Rakuten Inc

Taipei, , Taiwan -

Full Time

Start Date

Immediate

Expiry Date

04 May, 26

Salary

0.0

Posted On

03 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Time Management, Communication Skills, Problem-Solving Skills, Microsoft Office, Administrative Support, Logistical Planning, Inventory Management, Event Coordination, HR Support, Vendor Liaison, Compliance, Attention to Detail, Initiative, Adaptability, Team Collaboration

Industry

Computers and Electronics Manufacturing

Description

Job Description: The Company: Owned by Tokyo-based Rakuten and headquartered in Toronto, Rakuten Kobo Inc. is one of the world’s most innovative eReading services offering more than 6 million eBooks and audiobooks to millions of customers in 190 countries. Kobo believes in giving customers the freedom to read any book on any device and offers an eReader for everyone. With a wide selection of E Ink eReaders for every reading style. Kobo's award-winning eReaders can be found in major retail chains around the world. Here at Rakuten Kobo Taiwan, we foster a collaborative and dynamic environment, blending local insights with global innovation. Our team is committed to a healthy work/life balance, understanding that valuing and supporting our people fuels their innovation, creativity, and passion. We offer competitive compensation, performance-based incentives, and robust training opportunities designed to nurture professional growth within our vibrant Taiwan office. The Role: Rakuten Kobo Taiwan is looking for an Office Manager to join our Facilities team. This role will be a part-time position working 20-30hrs a week, in-person contract (1 year). The team is comprised of many highly talented enthusiastic individuals who ensure the services and offerings from Kobo are available to both internal and external customers. The Office Manager is responsible for providing effective and efficient administrative and logistical support in a dynamic role within Kobo Taiwan. Reporting to the Facilities Manager, you will support the overall function of the Taiwan Office, as well as provide support to the country manager. You will support the implementation and coordination of office policies and procedures to ensure organizational effectiveness, efficiency and safety for the office. You will assist with coordinating intra-office communication protocols and support the streamlining of the administrative procedures assigned by the Facilities Manager. To succeed, the ideal candidate will need to be an organized, energetic professional who can wear multiple hats and work independently with minimal direction. Requirements: 1-3 years of professional experience in Office Services/Management, Front Desk, or relevant administrative support role A commercial education or equivalent professional experience in the mentioned areas of responsibility Demonstrated ability to manage time effectively, multi-task, prioritize work, and maintain strong organizational and planning skills Ability to work independently, take initiative, and adapt quickly in a dynamic, international, and ever-changing work environment Excellent written and verbal communication skills in both local language and English, with the ability to communicate clearly, confidently, and effectively with all levels of staff and external vendors Strong problem-solving skills combined with a high attention to detail Confident and effective handling of Microsoft Office applications (Word, Excel, PowerPoint, Outlook) Ability to be flexible with working hours when required by operational needs Responsibilities: Oversee and support daily administrative and operational tasks, serving as the primary point of contact for all office-related matters to ensure a smooth, efficient, and productive environment. Manage the procurement, inventory, and maintenance of office supplies, equipment, and facilities, including minor repairs and coordination with external vendors for specialized services (e.g., repairs, printing, catering). Handle all incoming and outgoing mail, packages, and general correspondence in both local language and English. Coordinate and manage all aspects of meetings, bookings, and company events, including room setup, scheduling, and logistical planning for internal activities and celebrations, during normal hours or after hours, if needed. Assist with new employee onboarding, provide support for various HR-related administrative tasks, and manage specialized employee resources (e.g., e-readers, festive gifts), including distribution and maintenance. Liaise effectively with internal departments and a diverse range of external partners, including vendors, service providers, and the landlord. Ensure adherence to local regulations and company policies, meticulously maintaining accurate and comprehensive records for compliance and audit purposes. Participate in regular 1:1 meeting with HQ to discuss feedback, address challenges, and align on priorities. Undertake any other duties as assigned to support the overall success of the office and team. The Perks: Free Kobo device + free weekly e-book or audiobook Independent work, flexible working time models Training opportunities & numerous employee benefits Rakuten Kobo Inc. is an equal opportunity employer. Accessibility accommodation for candidates with disabilities participating in the selection process are available on request. Any information received related to accommodation needs of applicants will be addressed confidentially. Rakuten Kobo would like to thank all applicants for their interest in this role, however only qualified candidates will be shortlisted. If you’re looking for a company that inspires passion, personal growth, and professional development – join Kobo and come help us make reading lives better. Owned by Tokyo-based Rakuten and headquartered in Toronto, Rakuten Kobo Inc. is one of the world’s most innovative eReading services offering more than 6 million eBooks and audiobooks to millions of customers in 190 countries. Believing that consumers should have the freedom to read any book on any device, Kobo provides people with a choice when reading. Kobo offers an eReader for everyone with a wide variety of E Ink eReaders to suit any Reader’s style including Kobo Clara HD, Kobo Aura H2O, and Kobo Aura ONE; along with the company’s free top-ranking eReading and audiobook listening app for Apple® and Android®. Kobo’s award-wining eReaders can be found in major retail chains around the world. For more information, visit www.kobo.com. With a growing catalogue of millions of titles in 97 languages, Kobo is a truly global eReading service for booklovers of all kinds, in every part of the world. Scam Alert: Rakuten Kobo will never ask you to pay or deposit any money as part of working with Kobo. Similarly, Kobo will never ask in an email or online for your banking information or any government information about you, such as social security information. If you encounter these fraudulent attempts, please send an email to [kobo-security]@rakuten.com with the relevant information, and do not respond to the sender. All legitimate emails from Kobo are sent only from the domain @rakuten.com.

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Responsibilities

The Office Manager will oversee daily administrative and operational tasks, serving as the primary point of contact for all office-related matters. This includes managing office supplies, coordinating meetings and events, and supporting HR-related tasks.