Office Manager at Te Herenga Waka—Victoria University of Wellington

, Wellington, New Zealand -

Full Time

Start Date

Immediate

Expiry Date

25 Aug, 26

Salary

0.0

Posted On

27 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Event Planning, HR Administration, Recruitment, Onboarding, Financial Budgeting, Scheduling, Minute-taking, Health and Safety Compliance, Microsoft Office, Interpersonal Skills, Written and Verbal Communication, Calendar Management, Invoice Processing, Purchase Orders, Confidential Information Handling

Industry

Higher Education

Description

* Do you have proven experience in large group, event planning, including financial requirements? * Have you got experience supporting HR processes and coordinating recruitment and induction activities? * Are you an experienced office manager/administrator who can contribute to the effective operation of a large, dynamic portfolio? Kōrero mō te tūranga - About the role Te Herenga Waka - Victoria University of Wellington is currently recruiting for an Office Manager to join our Te Tai Matihiko - Digital Solutions team until 18 December 2026 in a fixed-term, full-time or internal secondment role. This role is fully onsite at our Kelburn Campus. Key responsibilities: * Providing people management and HR administration support including recruitment & onboarding. * Planning and coordinating events for a large team. * Providing comprehensive administrative support and office management of supplies, equipment and workspaces. * Supporting senior leaders with complex scheduling and occasional minute-taking. * Some financial budgeting, tracking responsibilities. * Supporting health, safety and wellbeing compliance and initiatives. Ō pūmanawa - About you This is an excellent opportunity for an experienced administrator or office manager to play a pivotal role supporting senior leaders and contributing to the smooth and effective operation of a large, dynamic portfolio. This role is suited to someone who is highly proactive, takes initiative and anticipates needs in a fast-paced environment. Key requirements: * 3-5 years of office management or administration. * Strong interpersonal skills. * Excellent written and verbal communication skills. * High levels of accuracy, initiative and ability to meet deadlines. * Confident working with file sharing systems and software applications. * A full driver’s license and working knowledge of health and safety requirements. * Intermediate to advanced skills in Microsoft Office (Word, Excel, Outlook and PowerPoint). * Adaptable, able to self-organise, comfortable working autonomously, as well as being willing to contribute proactively and positively to support others. The candidate will require proven experience in: * Processing and viewing confidential information. * Working with others in different levels of seniority. * Office management or business/administrative operations with calendar management skills. * Ability to provide proven experience in large group, event planning including financial oversight and processing of invoices, purchase orders. * Supporting HR processes and coordinating recruitment, onboarding, induction and offboarding activities. Role Description: Click here to see further information, including salary details. [https://vuw.sharepoint.com/:b:/s/VacancyRoleDescriptions/IQAFh9WoaDpuSpLv9U_74JRjASkzQXyMPKOUu6WYNhkCTt0?e=pdLscl&download=1] If this link is not available, click 'apply' to view this on the University careers page. Close date for vacancy: Wednesday, 10 June 2026 by 3:00pm. Contact details for vacancy: If you have any questions regarding this role, please get in touch with Krishan Kumar (krishan.kumar@vuw.ac.nz). How to apply: Please ensure you are applying for this role directly on our careers page and not via email. Candidates must submit supporting documents along with their resume, such as a cover letter. We can only consider applicants who are citizens or residents of New Zealand or Australia or on a current working visa. Applications will be reviewed as they are received, and we may progress with suitable applicants prior to the application closing date. Applications from recruitment agencies are not accepted. Mō Te Herenga Waka - About Our University Te Herenga Waka - Victoria University of Wellington [https://www.wgtn.ac.nz/about] is renowned for its high-quality research and exceptional teaching. We attract people from around the world. Our university campus spans Te Whanganui-a-Tara Wellington - the creative, scientific and political centre of Aotearoa New Zealand - and our students thrive on the connections we have made here. Explore the many benefits [https://www.wgtn.ac.nz/about/working-here/employment-information] of working at Te Herenga Waka - Victoria University of Wellington. Find out where you fit in our strategic direction [https://www.wgtn.ac.nz/about/governance/strategic-plan] and learn more about our research expertise [https://www.wgtn.ac.nz/research/strengths/faculty]. Ētahi kōrero hai āwhina i a koe - Why you should join our team Ready to make a difference? Join Te Tai Matihiko - Digital Solutions [https://www.wgtn.ac.nz/digital-solutions] and be at the forefront of innovation! Our team excels in software and hardware support, cutting-edge learning technology, research assistance, project management, and IT security. Embrace a dynamic environment where your skills will thrive and make a real impact. Be part of a forward-thinking team dedicated to excellence and continuous growth.

Responsibilities

The role involves providing comprehensive administrative and office management support, including people management, HR administration, and recruitment. Key duties include planning large-scale events, managing budgets, and supporting senior leaders with complex scheduling.