Office Manager at TELYRX LLC

Irving, Texas, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Jun, 26

Salary

0.0

Posted On

10 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Multitasking, Communication Skills, Facility Management, Vendor Coordination, Stock Management, Inventory Management, Visitor Coordination, Mail Distribution, Security Management, Equipment Management, Scheduling Software, Microsoft Office Suite, Proactive Approach, Detail-Oriented

Industry

Hospitals and Health Care

Description

Description Job Title: Office Manager Monday-Friday, On-Site Opportunity Job Summary We are seeking a detail-oriented and proactive Office Manager responsible for maintaining a smooth and organized office environment. This role requires a hands-on approach to managing daily office upkeep, coordinating with service providers, handling facility management tasks, supporting employee needs, and organizing the office. The ideal candidate will excel at multitasking, ensuring a welcoming and efficient workplace for both employees and visitors. Key Responsibilities Office and Facility Management • Daily Cleaning and Maintenance: • Take out garbage daily, replace bags, and maintain cleanliness in high-traffic areas such as the break room and hallways. • Conduct light cleaning of the break room and fridge, sweep front and back hallways, and perform a weekly fridge cleanout. • Stock and Supplies Management: • Monitor, order, and replenish stock of cleaning, bathroom, and kitchen supplies, including food, coffee, and condiments in the break room. • Manage office supply inventory, ensuring employees have access to necessary items and equipment. • Cleaning and Recycling Services: • Oversee cleaning service providers (twice weekly), ensuring one visit per week includes exterior window cleaning. • Coordinate with recycling services and manage waste disposal; arrange for a designated bin for cardboard recycling. • Utilities and Vendor Liaison: • Coordinate utilities such as cable, electric, and water cooler services; maintain vendor relationships and manage invoices. • Work with generator and propane providers to establish and maintain a testing schedule. • Liaise with building management to address facility concerns, handle maintenance requests, and oversee pest control. Employee and Visitor Support • Visitor Coordination: • Greet and assist visitors upon arrival, ensuring a welcoming experience. • Mail and Schedule Management: • Sort and distribute mail to appropriate individuals and departments. • Access and Security Management: • Act as a primary contact for building access issues and coordinate with security personnel when needed. Administrative Support • Printer and Equipment Management: • Manage office printer setups, including toner, drum unit replacements, and paper stock. • Employee Directory and Contact List: • Maintain a comprehensive and up-to-date employee contact list for office-wide communications. Requirements Qualifications • Experience: 2+ years in an office management, administrative, or facilities role. • Skills: Strong organizational and multitasking abilities; excellent communication skills; ability to work independently and in a team. • Technical Proficiency: Familiarity with office equipment and software (e.g., Microsoft Office Suite); experience with scheduling software is a plus. Working Conditions • On-site position with some physical requirements, including lifting and moving supplies. • Role may require availability to address urgent facility or scheduling issues outside regular hours. To Apply: Please submit your resume and cover letter detailing your relevant experience.

Responsibilities

The Office Manager is responsible for maintaining a smooth and organized office environment through daily upkeep, coordinating service providers, and managing facility tasks like cleaning and supply replenishment. This role also involves supporting employees and visitors, managing mail, handling access issues, and overseeing office equipment maintenance.