Office Manager at Top Shelf Enterprises LLC

Conshohocken, Pennsylvania, United States -

Full Time

Start Date

Immediate

Expiry Date

08 Sep, 26

Salary

80000.0

Posted On

10 Jun, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

QuickBooks Online, Financial Reporting, Job Costing, Project Accounting, Payroll Administration, Vendor Management, Contract Compliance, Office Leadership, Customer Service, Executive Support, Budget Tracking, Accounts Payable, Accounts Receivable, Bank Reconciliation, Microsoft Office, Google Workspace

Industry

Landscaping Services

Description

Executive Office Manager Construction & Landscape Operations Job Type: Full-Time Compensation: $65,000–$80,000+ (Based on Experience) Benefits: Health Insurance, Paid Time Off, Paid Holidays, Retirement Plan, Professional Development About Us Greener Turf Management is a growing construction and landscape management company dedicated to delivering high-quality projects and exceptional service. We are seeking an experienced Executive Office Manager who thrives in a fast-paced environment and can provide operational support to ownership while overseeing administrative, financial, and office functions. This is a key leadership position that serves as the operational backbone of our organization, helping ensure smooth communication between the office, field teams, customers, vendors, and executive leadership. Position Summary The Executive Office Manager will oversee daily office operations, support executive leadership, manage financial administration through QuickBooks Online, and help coordinate business activities across multiple departments. The ideal candidate is highly organized, detail-oriented, proactive, and capable of managing multiple priorities while maintaining professionalism and confidentiality. Key Responsibilities Executive & Administrative Support Manage executive calendars, appointments, meetings, and travel arrangements Prepare reports, presentations, correspondence, and business documents Coordinate executive communications and follow-up on key initiatives Handle confidential company information with discretion Office & Operations Management Oversee daily office operations and administrative staff Develop and maintain office systems, procedures, and workflows Coordinate communication between office personnel, project managers, field crews, subcontractors, and clients Maintain company records, licenses, permits, and compliance documentation Accounting & Financial Management Manage company financial records using QuickBooks Online Process accounts payable and accounts receivable Generate invoices, customer statements, and collections follow-up Reconcile bank and credit card accounts Track job costing and project expenses Prepare financial reports and assist ownership with budgeting and forecasting Coordinate with external accountants and payroll providers Human Resources & Payroll Support Assist with employee onboarding and personnel records Support payroll processing and timekeeping review Maintain employee files and compliance documentation Coordinate benefits administration and employee communications Project & Vendor Coordination Assist project managers with administrative support and project tracking Coordinate vendor relationships, purchasing, and subcontractor documentation Monitor contract paperwork, certificates of insurance, and project-related records Track project deadlines and provide progress updates to leadership Required Qualifications 5+ years of office management, executive assistant, operations management, or administrative leadership experience Minimum 3 years of hands-on experience with QuickBooks Online Strong understanding of accounting principles, bookkeeping, and financial reporting Experience with accounts payable, accounts receivable, and bank reconciliations Excellent organizational, communication, and problem-solving skills High level of professionalism and confidentiality Strong proficiency in Microsoft Office and Google Workspace Preferred Qualifications Experience in the construction, landscaping, property management, or related trades industry Experience with job costing, project accounting, and contractor documentation Familiarity with CRM, project management, and scheduling software Associate's or Bachelor's degree in Business Administration, Accounting, or related field Desired Skills QuickBooks Online Expert-Level Proficiency Financial Reporting & Budget Tracking Job Costing & Project Accounting Payroll Administration Vendor & Subcontractor Management Contract & Compliance Tracking Process Improvement & Office Leadership Customer Service Excellence What Success Looks Like The successful candidate will: Keep office operations running efficiently and proactively Maintain accurate and timely financial records Support executive leadership with minimal supervision Improve processes and increase operational efficiency Serve as a dependable point of contact for employees, customers, and vendors Why Join Us? Opportunity to work directly with company ownership Growing company with long-term career potential Significant impact on company operations and success Team-oriented culture focused on excellence and accountability Apply Today If you're a highly organized professional with strong QuickBooks Online expertise and experience supporting construction or landscape operations, we'd love to hear from you. Please submit your resume along with a brief summary of your experience with QuickBooks Online, accounting, and office management.

Responsibilities

Oversee daily office operations and provide high-level administrative and operational support to executive leadership. Manage all financial functions including bookkeeping via QuickBooks Online, payroll support, and project costing.