Experience required: AQF Diploma or higher including at least two years of on-the-job training or at least three years of relevant experience may substitute for the formal qualifications.
Job Objective:
Organises and controls the functions and resources of the office, including managing and implementing administrative systems and personnel.
Job Tasks and Duties:
· Managing daily office operations to ensure efficiency and productivity
· Preparing and maintaining accurate records, reports, and documentation
· Managing filing systems (both physical and digital)
· Allocations of accounting/payroll tasks to bookkeeper, overseeing performance, prioritising workflow and implementing new procedures and standards as require.
· Coordinating documentation for site jobs (e.g., SWMS, permits, job dockets)
· Supporting project managers with admin and procurement needs
· Tracking job progress and updating systems accordingly
· Ordering and managing materials and supplies for sites.
· Assisting with onboarding, inductions, and training documentation
· Maintaining employee records and leave registers
· Coordinating medicals, tickets, and qualifications compliance
· Maintaining WHS registers and incident reports
· Ensuring company policies and procedures are up to date
· Coordinating vehicle, equipment, and license compliance
· Managing site safety documentation and updates
· Scheduling and coordinating fleet maintenance and servicing
· Keeping logbooks, registrations, and insurance up to date
· Managing GPS tracking systems and transport compliance
· Coordinating transport bookings and delivery schedules
· Manage client and supplier relationships
· Maintaining strong customer service and communication, resolving complaints or office operational issues as required
· Maintaining WHS records, registers, and documentation
· Coordinating pre-starts, toolbox talks, and safety inductions
· Ensuring SWMS, risk assessments, and safety procedures are current
· Reporting and documenting incidents, near-misses, and hazards
· Assisting with audits, compliance checks, and site safety requirements
· Managing PPE inventory and safety signage for all job sites
· Staying up to date with relevant legislation and safety regulations
Job Type: Full-time
Pay: $76,515.00 per year

Work Authorisation:

• Australia (Preferred)

Work Location: In perso

Please refer the Job description for details