Office Manager at Turner Townsend

Newcastle, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

28 Jun, 26

Salary

0.0

Posted On

30 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Reception, Client Service, Facilities Management, OH&S Compliance, Financial Administration, Quality Assurance, ICT Procurement, HR Support, Office Operations, Catering, Travel Arrangements, Bid Support, Project Administration, Calendar Management, Microsoft Office, Problem-Solving

Industry

Construction

Description

Company Description Turner & Townsend is a global professional services company with over 22,000 people in more than 62 countries. Working with our clients across real estate, infrastructure, energy and natural resources, we transform together delivering outcomes that improve people’s lives. Working in partnership makes it possible to deliver the world’s most impactful projects and programmes as we turn challenge into opportunity and complexity into success. Our capabilities include programme, project, cost, asset and commercial management, controls and performance, procurement and supply chain, net zero and digital solutions. We are majority-owned by CBRE Group, Inc., the world’s largest commercial real estate services and investment firm, with our partners holding a significant minority interest. Turner & Townsend and CBRE work together to provide clients with the premier programme, project and cost management offering in markets around the world. Please visit our website: www.turnerandtownsend.com Job Description About the Role As the Office Manager, you will play a pivotal role in ensuring the smooth day-to-day operation of our Newcastle office. You’ll provide facilities that reflect and support a professional work environment while fostering a cohesive and collaborative team culture across all staff. This is a dynamic position that combines operational excellence, people engagement, and proactive problem-solving. If you thrive in a fast-paced environment and enjoy making things run seamlessly, we’d love to hear from you. Key Responsibilities Reception & Client Service: Act as the first point of contact for visitors and clients, ensuring a professional and welcoming experience. Facilities Management: Oversee leases, OH&S compliance, office maintenance, cleaning, furniture, IT and telephone facilities, and company vehicles. Financial Administration: Manage office expenditure, banking processes, and related reporting. Quality Assurance: Maintain Business Management System certification and compliance. IT & Communications: Coordinate procurement of ICT hardware, software, and networks; manage support services and online systems. HR Support: Facilitate onboarding, inductions, training support, and departure processes for staff. Office Operations: Organise office communications, supplies, hot desk bookings, catering, events, and travel arrangements. Tender/Bid Support: Assist with bid preparation, document formatting, and submission. Project Administration: Provide administrative support to project teams as required. Leadership Support: Maintain calendars for core activities (invoicing, timesheet cut-off), key meetings (Town Hall, B2B, YPF, Lunch & Learn), and bid templates. Qualifications 2–5 year's experience in an administrative or office management role. Exceptional attention to detail and commitment to quality. Strong organisational and time management skills with the ability to prioritize effectively. A proactive, self-starter mindset with excellent problem-solving abilities. Outstanding communication and interpersonal skills. Proficiency in Microsoft Office and general technical aptitude. Additional Information Our inspired people share our vision and mission. We provide a great place to work, where each person has the opportunity and voice to affect change. We want our people to succeed both in work and life. To support this we promote a healthy, productive and flexible working environment that respects work-life balance. Turner & Townsend is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees and actively encourage applications from all sectors of the community. Please find out more about us at www.turnerandtownsend.com/ #LI-ZD1 #LI-Hybrid Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Join our social media conversations for more information about Turner & Townsend and our exciting future projects: Twitter Instagram LinkedIn It is strictly against Turner & Townsend policy for candidates to pay any fee in relation to our recruitment process. No recruitment agency working with Turner & Townsend will ask candidates to pay a fee at any time. Any unsolicited resumes/CVs submitted through our website or to Turner & Townsend personal e-mail accounts, are considered property of Turner & Townsend and are not subject to payment of agency fees. In order to be an authorised Recruitment Agency/Search Firm for Turner & Townsend, there must be a formal written agreement in place and the agency must be invited, by the Recruitment Team, to submit candidates for review. Department: Business support

Responsibilities

The Office Manager will ensure the smooth day-to-day operation of the Newcastle office by providing professional facilities and fostering a collaborative team culture. Key duties include managing reception, overseeing facilities, handling financial administration, coordinating IT, supporting HR processes, and organizing office communications and events.