MINIMUM QUALIFICATIONS

· High school diploma or equivalent required; Associate’s degree in office administration or related field preferred.
· 3 or more years of experience in administrative or clerical experience required.
· 2 or more years of experience in supervision and management
Possess valid, unrestricted driver’s license and submission to a background check
Knowledge, Skills and Abilities
· Knowledge of leadership and management principles as they relate to non-profit organizations
· Extensive knowledge of office management procedures
· Knowledge of federal, state and local laws and regulations applicable to non-profit organizations including: employment standards, occupational health and safety, etc.
· Hands-on experience with office machines (copiers, printers, computers, phone systems, etc.)
· Exceptional organizational, interpersonal, and written and verbal communication skills
· Excellent time management skills and ability to multi-task and prioritize work in a fast-paced environment
· Attention to detail and problem solving skills
· Ability to work independently and collaboratively, and meet deadlines
· Reliable and discreet; confidentiality is a must for HR and other sensitive matters the Office Manager will have knowledge of
· Proficiency in computer applications, including MS Office, etc.
Required to frequently sit, stand, walk, reach with arms and hands, stoop, kneel and/or crouch. Must be able to regularly lift and/or move 50 pounds.
Constantly moving about the shelter to assist staff in administrative or facility-related tasks.
Daily exposure to animal odors and/or airborne particles.

PROVIDE COVER LETTER WITH RESUME AND COMPLETE ALL SKILLS QUESTIONNAIRES WHEN APPLYING.

Job Type: Full-time
Pay: From $22.80 per hour
Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No nights
• No weekends

Education:

• High school or equivalent (Required)

Experience:

• Management: 2 years (Required)
• Administrative experience: 3 years (Required)

Language:

• Spanish (Preferred)

License/Certification:

• Driver’s License (Required)

Work Location: In perso

• Oversee and support the efficient and effective day-to-day administrative operations of the organization, ensuring timely and accurate scheduling and completion of required daily, weekly, monthly and annual administrative requirements and tasks, including areas of OSHA, HR, IT and facilities maintenance.
• Manage office supplies inventory and place orders as necessary
• Develop and manage office policies and procedures, ensuring appropriate implementation
• Manage office budget and organizational purchasing system
• Maintain official records and documents, utilizing varied shelter software, ensuring compliance with federal, state, and local regulations, notably regarding privacy/confidentiality and security
• Ensure all reporting requirements are met, including timeliness, completeness, and accuracy in reporting
• Maintain and manage office equipment for uninterrupted function, including printers, copiers, telephone systems, etc.
• Manage and maintain IT infrastructure, providing general IT support to staff
• Establish and maintain a written equipment inventory log for each department
• Maintain and manage employee personnel records, address employee HR requests for assistance and provide onboarding processes for new hires
• Manage and process payroll
• Manage all aspects of facilities maintenance, including repair requests, projects management, and contractor coordination and scheduling
• Supervise and manage all crematory functions including remains processing and crematory maintenance
• Manage fleet vehicle requirements including maintenance schedule and compliance requirements
• Provide recommendations for the organization’s emergency disaster plan regarding OSHA, HR, IT, facilities and general administrative support.
• On occasion, perform receptionist duties: greet visitors, answer and direct phone calls, receive and sort incoming mail and deliveries, and manage outgoing mail
• Be prepared to provide on-call support to respond to shelter emergencies as needed
• Assist with daily activities as needed