Office Manager at University Physicians' Association

Knoxville, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

18 May, 26

Salary

0.0

Posted On

17 Feb, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Scheduling, Staffing, Front-Office Registration, Back-Office Operations, Order Tracking, Payroll Management, Quality Control, Insurance Verification, Performance Improvement, Regulatory Compliance, Staff Supervision, Performance Evaluations, Data Entry, Auditing, Patient Flow Optimization, Emotional Intelligence

Industry

Hospitals and Health Care

Description

Description University Physicians’ Association is seeking a highly qualified and experienced Office Manager to oversee the daily operations of University Surgical Associates. This full-time position offers the opportunity to lead a thriving medical practice within the University of Tennessee Medical Center system. Position Overview: The Office Manager will be responsible for organizing and maintaining overall business office functions, ensuring operational efficiency, and driving continuous growth. Key responsibilities include: Overseeing scheduling, staffing, and front-office registration. Managing back-office operations, order tracking, and payroll. Ensuring quality control and insurance verification. Leading performance improvement initiatives and fostering a culture of excellence. Benefits: We offer a comprehensive benefits package, including: Paid Time Off (PTO) & Sick Leave Medical, Dental, and Vision Insurance Short-Term & Long-Term Disability (STD & LTD) 401(k) Plan with Immediate Vesting & Company Match Life Insurance and More! Work Schedule: Monday - Friday | 8:00 AM – 4:30 PM Key Responsibilities: Administrative & Operational Oversight Respond to administrative and technical inquiries with a high level of expertise. Resolve complex issues and share knowledge across the health system. Ensure compliance with the latest healthcare regulations, technologies, and trends. Maintain accurate medical records and enforce security standards per UPA/UHS policies. Leadership & Staff Development Maintain appropriate staffing levels and monitor scheduling patterns. Supervise and mentor office staff in accordance with department policies. Address employee concerns professionally and confidentially, implementing corrective action plans as necessary. Conduct performance evaluations and provide recommendations for promotions, salary adjustments, and disciplinary actions. Foster a workplace culture that recognizes and rewards employee contributions. Financial & Compliance Management Ensure accurate data entry, audits, and reporting of clinic statistics. Oversee payroll processing, credentialing, and compliance with TOSHA, TJC, and regulatory requirements. Patient Experience & Quality Assurance Ensure smooth clinic operations, optimizing efficiency and patient flow. Work closely with the billing office to manage insurance verification and patient accounts. Address patient concerns and ensure high standards of customer satisfaction. Implement processes to align with quality measures and department goals. Requirements Education & Experience Minimum two years of experience in a managerial role. Bachelor’s degree preferred or equivalent experience in healthcare management. Skills & Competencies Strong knowledge of JCAHO, OSHA, CDC regulatory guidelines. Ability to operate standard medical office equipment. Excellent written, verbal, and interpersonal communication skills. Strong problem-solving and decision-making abilities. Ability to remain professional and positive in high-pressure situations. High level of emotional intelligence and adaptability. This is an excellent opportunity for an experienced healthcare professional to lead a dynamic surgical practice while contributing to patient care excellence. If you meet the qualifications and are passionate about healthcare leadership, we encourage you to apply!

Responsibilities

The Office Manager will be responsible for organizing and maintaining all business office functions, ensuring operational efficiency, and driving continuous growth for the surgical practice. Key duties include overseeing scheduling, staffing, back-office operations, payroll management, and leading performance improvement initiatives.