Office Manager (Village Support Manager) at Havas

Sydney, New South Wales, Australia -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

0.0

Posted On

21 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Facilities Management, Vendor Management, Administrative Support, Event Planning, OH&S Compliance, Budget Tracking, Reception Management, Internal Communications, First Aid, Fire Safety, Stakeholder Management

Industry

Advertising Services

Description

Agency : Red Agency Job Description : About HAVAS The Havas Village brings that ambition to life - connecting creative, media, health and specialist expertise across earned, social, influencer, experiential and more in a single, collaborative ecosystem built entirely around our clients’ needs. In Australia and New Zealand, we help brands unlock growth by being Deliberately Different. Not by accident. By intent. With a challenger mindset and diverse talent, we push past convention to create disproportionate impact. By bringing insight, imagination and execution together seamlessly, we help brands stand out and scale up. About the Role The Office Manager is responsible for making sure everyone is greeted when they arrive, to the emphasis we place on creating a space for great work to thrive and the responsibility we take for the team’s wellbeing. This role ensures the office runs smoothly, is well presented & appointed, and to ensure the team are supported in the delivery of administrative tasks to support our team and clients. Key Responsibilities in detail Develop and uphold all village management tasks ensuring all duties are prioritized and completed to the highest standard possible. Responsible for overseeing all building repairs and maintenance Identify, appoint and liaise with suppliers & contractors Work with building manager where required to ensure compliance with building protocols Maintain documentation and office manual Consideration, planning and management of the environment our clients & staff experience when they visit our village Manage cleaners & ensure our village space is well presented at all times Ensure furniture is correctly positioned & in good repair Monitor and maintain reception displays and other installations Ensure all installations are switched on and off daily Manage internal comms on cleanliness and encourage the team to actively care for the work environment Ensure reception is manned during office hours Calls are answered and directed in a timely manner Guests are appropriately greeted and managed Mail & deliveries are actively distributed Couriers booked and managed Meeting rooms are well kept Support offered on boardroom/meeting room management Oversee orders for food and beverages, stationery & paper (within budgets) Ensure stocks are monitored, deliveries are unpacked, and supplies are restocked to correct distribution point Ensure the office is stocked with appropriate equipment and facilities to support the team and clients who visit the space Ensure there are always appropriate First Aid and Fire Safety provisions and adequate signage and officers in the office Ensure the Sydney office team are appraised of procedures including fire evacuation Ensure appropriate records are kept for any injuries or events in the workplace Tracks and report on costs related to the office environment & building services Support the village ‘social’ committee (ie Half yearly party)! Support events such as Company Meetings, Group Showcases, village gatherings, Client Events, and social calendar events. Highly regarded OH&S Experience is advantageous but not essential This role you will become the Chief Warden and the representative for HAVAS. Passionate about organising/managing events (+ bringing the Village together) Enjoy the Perks that our network has to offer: We have active social teams who organise ad-hoc events within the agency teams We have an excellent Salary Sacrifice scheme We recognise, acknowledge and celebrate the value and contributions staff have shown at various tenure milestones. Summer Fridays, allowing you to finish at 3pm on a Friday once all work is complete Free yearly flu shots for all staff Health and Wellness discounts Employee Assistance Program (EAP): a confidential counselling, coaching and wellbeing service that’s free of charge, and it’s not only available to you, but also to your immediate families Birthday Leave: It’s your special day - have it off on us! Community Service leave & Volunteer Leave We also have generous parental leave. We offer 12 weeks’ paid leave for the primary carer, plus an additional one week per full year of service. We also provide subsidised childcare for the first three months If this sounds like a role for you – we’d love to hear from you! This role is open to both part-time and full-time candidates #LI-BN1 Contract Type : Permanent Here at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual’s ability to perform their job. If you don't find a suitable opening on our Career Site, don't worry! You can still send your resume to us. Please go to Consider me for Future Openings. About Us Founded in 1835 by Charles-Louis Havas, Havas is one of the world’s largest global communications groups, with more than 23,000 people in over 100 countries sharing one single mission: to make a meaningful difference to brands, businesses, and people. Havas has developed a fully integrated model covering all communications activities. The teams of the three business units, Creative, Media and Health & You, work together with agility and in perfect synergy to offer clients tailor-made, meaningful, innovative and entertainment-oriented solutions that support them in their positive transformation. Life at Havas We take great pride in our Havas family. They bring many unique personalities, perspectives and passions to their work. Collaboration is at the core of how we operate, and Havas Villages are the homes we work in. We encourage our people to take advantage of our many opportunities to learn and grow. Through local agency training sessions, our unique global and development programs, we offer our people endless opportunities to explore. Havas Creative Network At Havas, we believe creativity isn’t just a description of our business, it is part of our agencies’ DNA. We bring together some of the industry’s most creative and accomplished agencies. By combining creative expertise with the strategic and innovative power of our Villages, we can build seamless teams around the individual needs of each of our clients. Havas Media Network We create the best media experience, capitalizing on the most meaningful media to build more meaningful brands. We know how to connect a client with their target audience – in the context of where they are, through the content they pay attention to. We deliver this expertise through the Mx System, our global operating methodology and strategic planning process, that creates value for our clients by turning consumer intelligence into clear growth targets, aligning stakeholders and KPIs, and measuring the impact of media experiences. Havas Health Driven by human purpose and focused on the betterment of humanity through health, Havas Health & You leverages a global collection of experts and individuals to help people everywhere live healthier lives. With a spirit rooted in innovation, creativity, and education, we are dedicated to delivering consistent excellence and groundbreaking work.

How To Apply:

Incase you would like to apply to this job directly from the source, please click here

Responsibilities

The Office Manager ensures the smooth daily operation of the Havas Village, overseeing building maintenance, reception, and administrative tasks. They are also responsible for managing suppliers, coordinating office supplies, and supporting the social committee and company events.