Office Manager at Vital Holdings LLC

Memphis, Tennessee, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jul, 26

Salary

0.0

Posted On

06 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Executive scheduling, Data entry, Document control, Office inventory management, Customer service, Communication skills, Interpersonal skills, Time management, Organizational skills, MS Office, Problem-solving, Attention to detail, Confidentiality, Event coordination, Expense tracking

Industry

Consumer Electronics

Description

Description Purpose Office Manager performs a variety of administrative and clerical tasks. Duties include providing support to managers and employees, assisting with daily office needs and managing the company’s general administrative activities. Responsibilities: Manage executives' schedules, appointments, and travel arrangements, ensuring effective time management and optimal use of resources. Act as a point of contact between executives and internal/external stakeholders, professionally representing the company and the executive team. Provide administrative support to the team and department. Perform data-entry, documentation, printing and filing duties. Maintain a proper and user-friendly filing and document control system for recording and tracking of all documents Perform some research duties as and when required by the team. Assist on any tasks as required. Support office staff in daily admin roles Welcoming and signing in visitors Receiving and distributing mail Receive FedEx & UPS packages Submitting office maintenance request to the building maintenance Forward answering service calls to the appropriate team member Keep team member phone list up to date Set up for monthly office lunches Scan and send all legal notices to the legal team Answering calls, transferring calls and taking messages Ordering and tracking office inventory Manage executives' schedules, appointments, and travel arrangements, ensuring effective time management and optimal use of resources. Act as a point of contact between executives and internal/external stakeholders, professionally representing the company and the executive team. Prepare and edit correspondence, reports, presentations, and other documents for executives, ensuring accuracy and timeliness. Organize and maintain executive files and records, both physical and electronic, in accordance with company policies and procedures. Coordinate and plan meetings, conferences, and other events, including arranging venues, preparing materials, and managing attendee lists. Attend meetings with or on behalf of executives, taking notes, and providing follow-up support as needed. Manage and track expenses and reimbursements for executives, ensuring timely and accurate submission and adherence to company policies. Assist with special projects, research, and other tasks as assigned by executives. Requirements Requirements: Min 2 years relevant experience in a similar role Customer service driven with good written and verbal communication and interpersonal skills Proactive, take initiative and well organized. Able to work well under pressure. Attention to detail Ability to multi-task and work independently as well as in a team. Proficiency in MS Office applications (Excel, Word etc.) is a must. Strong organizational and time management skills, with the ability to multitask, prioritize tasks, and meet deadlines. High level of discretion and confidentiality, with the ability to handle sensitive information professionally and responsibly. Detail-oriented and proactive, with a strong sense of initiative and problem-solving abilities. Excellent interpersonal skills, with the ability to work collaboratively in a team environment and establish rapport with diverse individuals. Ability to adapt to changing priorities and work effectively under pressure. Willingness to take on additional responsibilities and learn new skills as needed.

Responsibilities

The Office Manager provides comprehensive administrative support to executives and the team, including scheduling, documentation, and office facility management. They act as a primary point of contact for stakeholders and ensure the smooth daily operation of the office environment.