Office Manager

at  Vivienne Westwood

Vivienne Westwood is one of the most iconic British Fashion Brands who cares and believes in its people and the environment. If you’re interested in being part of an organisation that produces quality products, promotes awareness for a better world, and provides an excellent benefits package to support its employees, keep reading….
A fantastic opportunity has arisen for a full time Office Manager to support the team in our London based Head Office.

KEY SKILLS AND PROFILE

• 2+ years of experience in a similar position, demonstrating expertise in office management and travel coordination.
• Demonstrated experience in managing and leading a team, with a focus on fostering a collaborative and efficient work environment.
• Strong administrative and organisational skills with a proven track record of managing complex office environments.
• Competent in managing health and safety duties, ensuring full compliance with legal and company standards.
• Proven experience in managing budgets and travel requests, with a focus on aligning costs with budgetary constraints.
• Exceptional attention to detail, particularly in managing financial records and travel logistics.
• Excellent communication and interpersonal skills, with the ability to liaise effectively with internal and external stakeholders.
• Proficiency in managing large-scale projects, particularly in travel coordination, with a focus on sustainability.
• Fluency in Italian is highly desirable.

• The Office Manager will be responsible for managing office operations and coordinating travel logistics across the company. Additionally, this role will directly manage the Maintenance Supervisor and the Reception Admin Coordinator.
• Office Management and Administrative Duties
• Lead and manage all aspects of health and safety compliance, ensuring a safe and compliant workplace for all employees.
• Coordinate with maintenance companies and external contractors to ensure that all necessary work is efficiently completed across company premises.
• Oversee the management of company records, including health and safety documentation, maintenance logs, and service call-out reports, ensuring accuracy and accessibility.
• Act as the primary point of contact for employee inquiries related to day-to-day operational issues, facilitating clear communication with internal stakeholders on matters related to office and building management.
• Manage corporate credit cards, including the accurate recording of monthly statements, account reconciliation, and timely submission to the finance team to meet deadlines.
• Handle all aspects of company vehicle administration, including insurance, parking permits, MOTs, road tax, and related responsibilities.
• Assist with processing company expenses, ensuring accuracy and adherence to company policies.
• Cover Head Office Reception duties when required.
• Undertake any additional duties as assigned by management to support the overall operations of the office