Office Manager - Washington DC at Access Partnership

Washington, District of Columbia, United States -

Full Time

Start Date

Immediate

Expiry Date

09 Mar, 26

Salary

0.0

Posted On

09 Dec, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Communication Skills, Diary Management, Microsoft Office, Organisational Skills, Event Coordination, Data Protection, Administrative Support, Problem Solving, Multi-tasking, Proactive Mindset, Team Support, Client Engagement, Logistics Management, Safety Procedures, Onboarding

Industry

Business Consulting and Services

Description

Who we are: Access Partnership is the world’s preeminent tech policy consultancy: corporates seek our advice on bringing their tech to market, and governments need our advice to regulate tech so that all stakeholders are treated fairly and can benefit from it. We partner with the world’s largest and most innovative organisations in a growing market. Our Company uniquely mixes public policy, economics and engineering competencies to achieve our goals. We have offices in London, Brussels, Singapore, and Washington—and are growing. Summary We are recruiting an Office Manager to join our team in DC. This role is part of the wider People and Office function and plays a key part in ensuring the smooth and efficient running of our workplace. You will work closely with colleagues across the organisation, providing organised, proactive support on a variety of tasks, initiatives, and projects. This is an exciting opportunity to join a growing company and make meaningful contributions by supporting both the office and the Executive team. If you are highly organised, collaborative, and eager to have a positive impact, we’d love to hear from you We offer hybrid working, with onsite days three days a week in our Washington DC office. Office Management Serving as the first point of contact at reception and handling all general office enquiries. Greeting visitors, answering and screening calls, and managing incoming post and deliveries. Coordinating all outgoing mail and courier shipments. Acting as the primary liaison with building management. Ensuring the office environment is well-maintained, professional, and fully operational for both clients and staff. Serving as Fire Marshal and First Aider as part of the safety team (training provided if required). Supporting onboarding and offboarding processes, including arranging equipment and workspace setup for new joiners. Executive & Team Support Assisting with expenses, calendar management, and scheduling internal and external meetings. Coordinating meeting logistics, including catering requirements when needed Scheduling and organising meetings for the US team, including room setup, catering arrangements, and ensuring all equipment is available and functioning properly. Assisting with domestic and international travel arrangements, including flights, trains, and visas. Client & Internal Event Coordination Organising events such as client functions, charity initiatives, team offsites, bi-monthly socials, and wider engagement activities. Handling venue sourcing, planning, logistics, and communication of event details. Knowledge Management & Data Protection Support Maintaining and organising our knowledge management library, ensuring documents are accurately labelled, searchable, and up to date Acting as a key point of contact for data protection policies and governance queries. An interest in data protection would be beneficial. General Administrative Support Performing any other administrative duties as needed to support the smooth running of the office and the wider team. What you will bring 2+ years of prior Office Management experience, or related transferable skills Able to work under pressure whilst remaining calm and composed Welcoming and personable Excellent Microsoft Office skills Diary management skills Efficient, reliable, pro-active and with a solutions-focused mindset Excellent communication skills Ability to multi-task and good organisational skills able to stay on top of knowledge management and be detail oriented What We Offer Our Company boasts a collaborative, international working environment, social events and a robust support system. We are committed to providing training and professional development for all colleagues.

Responsibilities

The Office Manager will ensure the smooth and efficient running of the workplace, serving as the first point of contact and managing office inquiries. This role includes supporting onboarding processes, assisting with executive tasks, and coordinating events.