Office Manager at Washoe Tribe of Nevada and California

Gardnerville Ranchos, Nevada, United States -

Full Time

Start Date

Immediate

Expiry Date

07 Apr, 26

Salary

85725.0

Posted On

07 Jan, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Credentialing, Accounting, Budget Management, Payroll Processing, Customer Service, Records Management, Office Management, Communication, Problem Solving, Training, Time Management, Team Collaboration, Confidentiality, Database Management, Vendor Relations, Policy Review

Industry

Non-profit Organizations

Description

Description POSITION TITLE: Office Manager CLASSIFICATION: Exempt DEPARTMENT: Tribal Health SUPERVISOR: Clinic Deputy Director GRADE: E13 ($30.00) $62,400.00 – ($41.21) $85,725.64 Position Summary: Under direct supervision, the Office Manager accurately and efficiently implements the appointment process for medical staff and clinical privileges, including re-appointment process for renewal of all medical staff (Medical, Dental, Behavioral Health, Optometry, Chiropractor, and Traditional Medicine). Conducts primary source verification. Coordinates the credentialing process. Assists supervisors with preparing and maintaining budgets and various grants. Assists with preparation and submission of payroll. Assists with maintaining accounting and administrative tasks. Maintains confidentiality of all privileged information. Essential Duties & Responsibilities: · Coordinates and maintains the credentialing and re-credentialing process for professional staff. · Ensures provider membership is conforming to established standards. Communicates and makes recommendations regarding members (providers) falling outside required parameters. · Coordinates the maintenance and enhancements of the credentialing database. · Processes provider memberships, licensures, reimbursements, and tracks provider expenditures. · Coordinates and chairs policy review meetings. · Supervises the Administrative Assistant of the Administrative department. · Creates check requests and purchase orders for most departments. · Supervises the Accounting Technician. · Reviews and mails any checks returned from Finance; distributes checks to appropriate departments. · Monitors contracts for in-house providers, prepares invoices from purchase orders for payment. · Assists supervisors and staff with payroll and personnel issues. · Prepares and verifies time cards and delivers to the Finance Department. · Distributes payroll checks. · Researches and prepares payroll budget projections. · Assists with budget projections and modifications as needed. · Maintains and coordinates service and service contracts for office equipment. · Liaison with accounting staff, vendors, and other employees to correct errors and ensure effective processing of accounts payable. · Maintains positive customer service relationships with employees of other departments, programs, customers, vendors and co-workers. · Assists with training and orientation of co-workers as needed. · Ensures accuracy, completeness, and timeliness of all processing. · Maintains all appropriate documentation; generates reports as required. · Contributes to a team effort and accomplishes related results as required. · Responsible for employee training and travel. · Performs other duties as required. Requirements Minimum Qualifications: · Associate’s Degree plus four (4) years of experience credentialing in a tribal health setting; and two (2) years experience in accounting or equivalent combination of education and experience. Knowledge, Abilities, Skills, and Certifications: · Knowledge of modern office practices, procedures, and equipment. · Knowledge of business English, proper spelling, grammar, punctuation, and basic arithmetic. · Knowledge of records management and accounting. · Knowledge of credentialing terminology; key-credentialing elements and verification methods. · Ability to manage a variety of situations and conflicts within the credentialing process. · Knowledge of research methods and techniques. · Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. · Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. · Ability to adequately train co-workers as needed. · Ability to establish and maintain professional relationships with individuals of varying social and cultural backgrounds. · Ability to represent the organization in a professional manner, building respect and confidence. · Ability to handle multiple tasks and meet deadlines. · Ability to work independently with minimal supervision. · Skill in operating business computers and office machines, including in a Windows environment, specifically Word, Excel, and presentation software (such as PowerPoint). Physical Demands: While performing the duties of this job, the employee regularly is required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to walk. The employee occasionally is required to stand; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Work Environment: Work is generally performed in an office setting with a moderate noise level. The Washoe Tribe of Nevada & California requires a background check of each new hire for employment purposes. Therefore, all conditionally offered positions will be subject to the following: Negative alcohol and drug screen Meet requirements of Public Law 101-630 Obtain or possess a valid driver’s license for either the state of Nevada or California within 30 days Must be insurable under the Washoe Tribe’s driving policy

Responsibilities

The Office Manager coordinates the credentialing and re-credentialing process for medical staff and assists with budget and payroll management. They also supervise administrative staff and ensure compliance with established standards.