Office Manager (Workplace Specialist) at monday.com

Munich, Bavaria, Germany -

Full Time

Start Date

Immediate

Expiry Date

13 Jun, 26

Salary

0.0

Posted On

15 Mar, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Facilities Management, Vendor Management, Health And Safety Compliance, Space Planning, Budget Management, Operational Mindset, Cross-functional Collaboration, Workplace Support, Office Operations, Sustainability Initiatives

Industry

Software Development

Description

Monday.com is more than just a platform- it’s a hub where teams of all sizes come together to innovate, create, and succeed. Our Work is trusted by thousands of businesses globally to manage projects, foster collaboration, and improve productivity. We believe in empowering people to work however and wherever they work best, creating spaces—physical and digital—that inspire excellence. Our Munich office is an extension of this philosophy, bringing our vibrant, innovative culture to the heart of one of the world’s busiest and most creative cities. As a Workplace Specialist based in our brand new Munich office, Rindermarkt – steps from Marienplatz. You’ll play a critical role in cultivating an inspiring, efficient, and safe workplace that embodies Monday.com’s dynamic and people-first ethos. Reporting into the workplace team lead, you’ll ensure our office is fully operational and reflects our commitment to employee well-being, sustainability, and seamless productivity. You will be responsible for welcoming guests, visiting employees, and external partners, ensuring a smooth and positive arrival experience for everyone entering the office. The ideal candidate will have a genuine care for people, knack for facilities management, an eye for detail, and a passion for creating spaces where people love to work. This role will be a key player in maintaining our Munich office’s reputation as a welcoming, innovative space, while also supporting additional sites as our footprint grows. About The Role Facility Operations: Oversee daily office operations, ensuring safety, functionality, and aesthetics. Space Management: Optimize space planning and office layout to meet evolving needs. Vendor Management: Manage vendor relationships for cleaning, maintenance, security, and services. Workplace Support Act as the main point of contact for workplace-related issues, from space requests and support or maintenance needs, Foster a positive work environment by ensuring employees have the tools, services, and support needed to work effectively. Health & Safety Compliance: Ensure adherence to health, safety, and environmental regulations through audits and improvements. Sustainability Initiatives: Drive efforts to reduce energy use, waste, and promote sustainable practices. Budget Management: Track and manage budgets for office resources and services. Workplace Support: Address workplace requests promptly and in line with SLAs. Requirements Proven experience in a head office environment, ideally within the tech industry, supporting 300+ employees 2-3 years of Experience Up-to-date knowledge of health and safety regulations, with confidence in applying them in a corporate setting Experience managing on-site vendors (e.g. catering, cleaning, or maintenance), ensuring service quality and compliance Strong operational mindset with a focus on efficiency, safety, and service excellence Comfortable working cross-functionally and supporting a wide range of workplace needs Passionate about creating engaging, functional, and people-first work environments that reflect company culture Social Title Office Manager (Workplace Specialist) Social Description null Our Team null Position Type null

Responsibilities

The Office Manager will oversee daily facility operations, manage space planning, handle vendor relationships for services like cleaning and maintenance, and ensure adherence to health and safety regulations. This role also involves acting as the main point of contact for workplace issues and fostering a positive work environment for employees.