Office Manager at XLI Manufacturing LLC

City of Rochester, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

22 Sep, 26

Salary

30.0

Posted On

24 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office Management, Administrative Support, Accounts Payable, Accounts Receivable, Recruitment Coordination, Onboarding, Payroll Documentation, Project Tracking, Microsoft Office Suite, Asana, Trello, Vendor Coordination, Facilities Management, Employee Records Management, Budgeting Support, Written And Verbal Communication

Industry

Industrial Machinery Manufacturing

Description

Description Job Title: Office Manager Location: XLI Manufacturing, LLC 50 Jetview Drive Rochester, NY 14624 Job Type: Full-Time, Non-Exempt Reports To: HR Manager Position Overview: We are seeking a highly organized and proactive Office Manager to oversee daily administrative operations and provide critical support across our Accounting, Human Resources, and Project Management functions. This is a dynamic, multi-faceted role ideal for a professional who thrives in a fast-paced environment and enjoys working collaboratively across departments. Key Responsibilities: General Office Management Oversee the smooth operation of the office, including supplies, vendor coordination, and facilities management. Serve as the primary point of contact for internal and external administrative communication. Maintain organized physical and digital filing systems. Accounting Support Assist with accounts payable/receivable processes, invoice tracking, check deposits, and expense reporting, where needed. Coordinate with finance staff to prepare documentation for audits, tax filings, and budgeting. Human Resources Support Assist in recruitment coordination, including posting job ads, scheduling interviews, and onboarding new hires. Maintain employee records and ensure compliance with company policies and legal requirements. Coordinate training sessions, staff meetings, and employee engagement activities. Help manage payroll documentation and timekeeping records. Project Management Support Provide administrative assistance to project teams, including tracking deliverables, timelines, and resource allocation. Prepare reports, meeting notes, and project documentation as needed. Help coordinate project-related meetings, follow-ups, and task assignments. Qualifications: Proven experience in office management or administrative support roles. Strong familiarity with accounting principles and HR processes. Excellent organizational and multitasking abilities. Proficient in Microsoft Office Suite and project management tools (e.g., Asana, Trello, or similar). Strong written and verbal communication skills. Ability to handle confidential information with discretion. Preferred Qualifications: Associate’s or Bachelor’s degree in Business Administration, Accounting, HR, or a related field. Experience with accounting software. Previous experience supporting project management teams. What We Offer: Competitive salary and benefits package. Opportunities for professional development and growth. Supportive, collaborative work environment.

Responsibilities

Oversee daily administrative operations and provide support across accounting, human resources, and project management functions. Manage office supplies, vendor coordination, and maintain organized filing systems.