Office Operations Assistant at Defense Holdings, Inc.

Chicago, Illinois, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Jun, 26

Salary

0.0

Posted On

21 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Organizational Skills, Attention To Detail, Scheduling, Document Management, Office Coordination, Cross-Functional Support, Time Management, Communication Skills, Multitasking, Microsoft Office Suite, Adaptability, Initiative, Collaboration

Industry

Public Safety

Description

Defense Holdings, Inc. (DHi) Location: Hybrid/Remote (US) Employment Type: Full-Time Department: Administrative / Operations Reports To: Office Manager / Department Director Company Overview Defense Holdings, Inc. (DHi) is a trusted provider of innovative solutions and mission-critical services supporting U.S. defense, federal, and commercial clients. We are committed to operational excellence, integrity, and delivering results that strengthen national security and organizational performance. At DHi, our people are our greatest asset. We foster a collaborative, performance-driven environment where professionals are empowered to grow, innovate, and make meaningful contributions. Position Summary Defense Holdings, Inc. (DHi) is seeking an Office Operations Assistant to support daily office operations, manage administrative tasks, and ensure smooth workflow across departments. The ideal candidate will assist with scheduling, document management, office coordination, and cross-functional support. This role requires strong organizational skills, attention to detail, and the ability to handle multiple responsibilities efficiently. Key Responsibilities Office Operations & Coordination Assist in day-to-day office management and administrative tasks. Maintain office supplies, equipment, and overall workspace organization. Support scheduling, meetings, and internal communications. Coordinate office activities to ensure seamless operational workflow. Implement and support office procedures and process improvements. Documentation & Reporting Maintain organized records and documentation for office operations. Assist in preparing reports, presentations, and operational summaries. Ensure compliance with internal policies and standard operating procedures. Cross-Functional Collaboration Work with multiple departments to support office needs. Assist leadership in identifying operational efficiencies and improvements. Participate in cross-departmental projects and initiatives. Required Qualifications High school diploma; Associate or Bachelor’s degree preferred. 1–3 years of experience in office operations, administrative support, or similar roles. Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook. Strong organizational, multitasking, and communication skills. Ability to manage confidential information responsibly. Preferred Qualifications Experience in corporate or defense-related office environments. Familiarity with office management systems, scheduling, and workflow tools. Core Competencies Attention to Detail Organizational Skills Communication Skills Time Management Adaptability & Initiative Collaboration Work Environment Hybrid/Remote work environment with flexible scheduling. May require occasional travel for meetings or team events. Must be eligible to work in the United States. Ability to obtain and maintain security clearance may be required. Compensation & Benefits Defense Holdings, Inc. (DHi) offers a competitive compensation package including: Competitive base salary (commensurate with experience) Medical, Dental, and Vision Insurance 401(k) with company match Paid Time Off (PTO) and Holidays Life and Disability Insurance Professional development opportunities Equal Opportunity Employer Statement Defense Holdings, Inc. (DHi) is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other protected characteristics in accordance with applicable laws.

Responsibilities

The assistant will support daily office operations, manage administrative tasks, and ensure a smooth workflow across departments by assisting with scheduling, document management, and office coordination. Key duties involve maintaining office supplies, supporting meetings, implementing office procedures, and assisting in preparing operational reports.