About McElhanney
Based in Western Canada for over 110 years, McElhanney offers innovative and practical engineering, surveying, mapping, planning, landscape architecture, and environmental services. As a 100% employee-owned and operated firm, with over 1,400 staff members in 33 locations, we are proud to offer qualified staff with shareholding options in our company. At McElhanney, we work in teams to build strong connections with our staff, clients, and local communities. Our employees enjoy working here because of our varied projects, high levels of autonomy, opportunities for career development, excellent total compensation and benefits package, and collaborating with a team of great professionals.
The Opportunity
Are you someone who thrives on positivity, organization, and dedication? Are you seeking to join a vibrant team committed to their work?
McElhanney is excited to offer an opportunity for an Office Receptionist to join our fast-paced team, providing support to all divisions in the branch. The office receptionist will play a key role in supporting the team and ensuring smooth day-to-day operations. This individual will work closely with managers and staff, demonstrating initiative and the ability to anticipate office needs. This role may suit individuals who are early in their administrative career and looking to build experience, as well as those seeking a career transition or a change in pace.
Based in Calgary, AB, this position offers flexible opportunities to work between 32 and 40 hours per week.

What You’ll Do

• Supporting all divisions in the Calgary office
• Provide professional reception services, greeting clients, answering phones, and coordinating mail/courier services
• Coordinate and organize travel arrangements and accommodations for staff
• Input and track employee timesheets, working closely with payroll
• Support basic accounting tasks such as entering expenses, processing accounts payable, and bank deposits.
• Assist with printing, production, and assembly of proposals, reports, and client documents
• Oversee inventory of office supplies and coordinate ordering supplies and lunches for meetings as needed
• Draft letters, legal documents, memoranda, and email correspondence
• Perform a range of other duties as required

What You’ll Bring

• Up to 2 years of prior experience in a reception or administrative support role; ideal for individuals starting out or seeking a transition in their administrative career
• Proficiency with MS Office (Word, Excel, PowerPoint, Teams, etc.).
• Excellent attention to detail, good multi-tasking and proofreading abilities, punctual and the ability to work independently in a busy environment.
• Personable, professional demeanor, and a team player with the ability to handle confidential information with discretion.

What Can We Offer You?

The salary range for this role is $50,000-55,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

• Work-Life Harmony: Balance your personal and professional commitments. Flexible hours to fit your lifestyle.
• Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
• Safe & Inclusive Workplace: A culture of respect and inclusion for all.
• Compensation: Attractive total compensation package including a generous bonus plan.
• Professional Development: Reimbursement for dues, educational assistance, mentorship program, internal committees, workshops, and committee involvement.
• Career Progression: Support and mentorship to shape a career path that fits your goals.

Our Commitment to Equity, Diversity, and Inclusion
At McElhanney, our unwavering commitment lies in cultivating a culture that aligns with our core values and fosters diversity, equity, and inclusion. We celebrate the collective achievements of a team rich in expertise, experiences, and perspectives, and welcome applications from individuals of diverse ethnicities, religions, backgrounds, genders, sexual orientations, gender identities, aboriginal statuses, various age groups, and those with disabilities. Requests for accommodations can be made at any stage of the selection process. If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements outlined. We’re interested in getting to know you and explore the unique contributions you can bring to McElhanney!
If this is the opportunity for you, apply now or visit www.mcelhanney.com/careers to learn more. We thank all applicants for their interest; however, only shortlisted candidates will be contacted.
To learn more about our recognition as Canada’s Top 100 Employers (2025), visit Top Employer: McElhanney Ltd. (canadastop100.com).
Visit us on Glassdoor to learn more about our employee experience.
Our Purpose: Amaze our clients. Care for our communities. Empower our people.
McElhanney is aware of activities where individuals have received fraudulent job offers. Please be advised that McElhanney will not ask applicants for any form of monetary exchange at any point in the recruitment process. To learn more visit: www.mcelhanney.com/careers/fraud-warning. The disclosure of your information in accordance with this Policy and applicable law, including to third party service providers may result in your personal information being transferred outside of Canada, including to the United States. Such transferred personal information may be subject to the laws of these other countries and the laws of other countries regarding the collection, use, and disclosure of personal information may be different from the laws of Canada

What You’ll Do

• Supporting all divisions in the Calgary office
• Provide professional reception services, greeting clients, answering phones, and coordinating mail/courier services
• Coordinate and organize travel arrangements and accommodations for staff
• Input and track employee timesheets, working closely with payroll
• Support basic accounting tasks such as entering expenses, processing accounts payable, and bank deposits.
• Assist with printing, production, and assembly of proposals, reports, and client documents
• Oversee inventory of office supplies and coordinate ordering supplies and lunches for meetings as needed
• Draft letters, legal documents, memoranda, and email correspondence
• Perform a range of other duties as require

The salary range for this role is $50,000-55,000 per annum. McElhanney offers fair compensation that is commensurate with the individual’s education, experience, skills, and professional qualifications. The posted base salary range is representative of the required level of qualifications and experience for the position as noted in the job posting. The salary offered will be based on the experience and qualifications of the successful candidate.

• Work-Life Harmony: Balance your personal and professional commitments. Flexible hours to fit your lifestyle.
• Comprehensive Benefits: Maternity and parental leave top up program, health and dental coverage, RRSP matching, and Employee & Family Assistance Program.
• Safe & Inclusive Workplace: A culture of respect and inclusion for all.
• Compensation: Attractive total compensation package including a generous bonus plan.
• Professional Development: Reimbursement for dues, educational assistance, mentorship program, internal committees, workshops, and committee involvement.
• Career Progression: Support and mentorship to shape a career path that fits your goals