Office Services Assistant - Part-Time at Moneta

Clayton, Missouri, United States -

Full Time

Start Date

Immediate

Expiry Date

13 Apr, 26

Salary

0.0

Posted On

13 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Receptionist Coverage, Office Supply Management, Mail Room Assistance, Customer Service, Microsoft Office, Administrative Support, Switchboard Experience, Mail Processes, Postage Machines, Copiers, Binding Machines, Organizational Skills, Communication Skills, Problem Solving, Team Support, Project Assistance

Industry

Financial Services

Description

Company Description MONETA is a national Registered Investment Advisory Firm based in St. Louis, Missouri. We are dedicated to providing quality service to our clients, encompassing investment and retirement planning, tax preparation, risk management, estate planning review, education savings and much more. We strive to provide a challenging and rewarding environment where our employees experience consistent growth, training, and development opportunities throughout their career. Like the high value we place on our client relationships, Moneta values our firm's endless talent and we look forward to meeting with you to begin your thriving career with us. Job Description Moneta is searching for an enthusiastic Office Services Assistant who is passionate about delivering exceptional service. Based in our St. Louis office, you’ll play a vital role in supporting our teams with tasks such as receptionist coverage, managing office supply inventory, and assisting in the mail room. Your responsibilities will include maintaining mail room equipment, ensuring everything is in top condition for team use, and accurately tracking and reporting on your areas of responsibility. You’ll also serve as the primary backup for our receptionist. This is an exciting opportunity to make a meaningful impact at one of St. Louis's Top Workplaces! Essential Responsibilities Greeting visitors and directing them appropriately Notify relevant employees when visitors arrive Answer visitors’ questions, calls, and emails and provide them with relevant information Follow security procedures, such as monitoring the log book and issuing visitor badges Organize the reception area while complying with office procedures, rules, and regulations Arrange meetings and schedules for conference rooms and visitors Sign for deliveries at the front desk and make sure they are distributed accordingly Assists with the distribution of incoming mail and packages Assists with inventory of office supplies Assists with mailroom equipment (binding machines, copiers, postage machine, UPS machine) Assists with various projects as needed Qualifications High school diploma; some college preferred Two years or more administrative experience in a fast-paced, professional services environment Working knowledge of mail processes, postage machines, copiers, and other office equipment Switchboard experience Proficient in Microsoft Office applications Additional Information This is a non-exempt, part-time, fully onsite position with an anticipated schedule of up to 20 hours per week. Moneta is a fiduciary fee-only Registered Investment Advisory firm and unable to hold securities licenses with the exception of Series 65. We also do not allow outside business activities, insurance commissions and/or trails.

Responsibilities

The Office Services Assistant will greet visitors, manage office supply inventory, and assist in the mail room. They will also serve as the primary backup for the receptionist and ensure that mail room equipment is maintained.