Office Services Assistant | Runner at JP Firm

Tampa, Florida, United States -

Full Time

Start Date

Immediate

Expiry Date

19 Aug, 26

Salary

0.0

Posted On

21 May, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Microsoft Outlook, Microsoft Word, Microsoft Excel, Clerical Support, Customer Service, Time Management, Organization, Communication Skills, Filing, Mail Distribution, Office Equipment Troubleshooting, Reception

Industry

Law Practice

Description

Description Johnson Pope Bokor Ruppel & Burns, LLP is seeking a full-time, experienced Office Services Assistant/Runner for our Tampa office. Why Join Johnson Pope? At Johnson Pope, we pride ourselves on fostering a collaborative, inclusive, and professional environment where your skills are valued, and your contributions make a difference. As one of Florida’s leading regional law firms, we offer our team members the opportunity to work alongside some of the most respected attorneys in the state, in a firm that supports a strong team environment and actively builds community within the organization. Position Overview The Office Service Assistant/Runner will perform a wide variety of clerical and administrative duties, which includes providing a high level of customer service and support, while consistently producing an excellent work product. Candidates must have at least one (1) year demonstrated experience as an office services assistant; preferably in a law firm. Requirements Essential Duties and Responsibilities: Sort and distribute incoming and interoffice mail including express and overnight mail Make photocopies and deliver the finished project according to the schedule Assist with troubleshooting technical problems with equipment such as copiers Meters mail and packages for delivery to post office/mailbox Court runs as required Fill supply requests and stock, organize and clean supply rooms and kitchen area Conference room set up and clean up, including monitoring conference room schedule Assist with moving boxes and light interoffice moves Preparing offices and workstations for new hires Backup Receptionist – greet visitors, answer telephone, screen and direct calls, reserve conference rooms Assist the Legal Scanner Clerk as needed Assist with client filing as needed Assist with the general appearance of the office, including placing maintenance requests with vendors and building management Proficient in Microsoft Office (Outlook, Word and Excel) and aptitude for quickly learning various other programs Excellent communication skills – written and oral Detail-oriented with strong organizational and time management skills Ability to handle a variety of assignments simultaneously and willingness to work extra hours as needed Willingness to work both independently and as part of a team in a deadline-driven environment Motivated self-starter with a positive attitude Ability to lift 50 pounds Educational/Job Experience Requirements: High school diploma One (1) year of law firm experience preferred Ability and willingness to cover PTO in all three office locations (Tampa, St. Pete, and Clearwater) Availability for overtime as needed Office Location: Tampa, FL NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as required to meet the ongoing needs of the Firm. Equal Opportunity Employment: Johnson Pope Bokor Ruppel & Burns, LLP is an equal opportunity employer. We are committed to creating a diverse and inclusive work environment and do not discriminate on the basis of an applicant’s or employee’s race, color, religion, national origin, sex, gender identity/expression, sexual orientation, age, disability, veteran status, marital status, citizenship, ancestry, pregnancy, familial status, actual or perceived status as a victim of domestic violence, dating violence, or stalking, or any other legally protected status entitled to protection under federal, state, or local anti-discrimination laws, including applicable laws in Florida. We also provide reasonable accommodations for qualified individuals with disabilities in compliance with the Americans with Disabilities Act (ADA).

Responsibilities

Perform a variety of clerical and administrative duties including mail distribution, photocopying, and court runs. Provide general office support such as maintaining supply rooms, setting up conference rooms, and acting as a backup receptionist.