OFFICE SERVICES CLERK

If you’re looking for a challenge and a chance to grow your career alongside the best and brightest in the industry, you’ll find it here. We are currently seeking an Office Services Clerk to join our team. The hours for this position are Monday through Friday from 9:00 a.m. to 5:00 p.m. and provides an opportunity to work with a vibrant and team-oriented group of people. The successful candidate will have a minimum of 1 years’ office experience, be energetic, dependable, flexible, highly motivated and driven to succeed.

WHO WE ARE + HOW WE WORK

We are a dynamic and diverse group of highly skilled people working together to deliver excellent service to our clients. When you join our firm, you join a culture of excellence, collaboration, camaraderie and respect. We’re a great place to grow your career. Our core values focus on developing a diverse, inclusive and respectful workplace that encourages and supports differences and promotes innovative perspectives. We are committed to maintaining and expanding the diversity of our firm’s lawyers and staff and creating an inclusive environment in which everyone can flourish.

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• Receive, sort, and distribute all incoming mail and process all outgoing correspondence
• Provide internal runs to distribute internal and external correspondence
• Process and dispatch daily courier requests and Xpress Post (registered) based on the individual needs
• Follow up on any misdirected and/or delayed courier shipments and relay information back to appropriate team member to ensure requested delivery criteria is met
• Perform general office duties such as typing, photocopying, faxing, and printing reports
• Collect, sort, prepare and scan documents; label and enter documents into the computer system; prepare files and forward documents for recycling and/or shredding
• Work to ensure that equipment is in good working condition and arrange for required servicing to reduce and/or eliminate downtime
• Work to copy (burn) requested image/data as requested to CD and ensure appropriate cost recovery of same
• Monitor office supply inventory levels and submit purchase orders to various vendors
• Provide back-up for Reception, including: greet clients, process incoming calls, route incoming faxes to appropriate individuals, coordinate boardroom bookings, close and secure Reception area each evening
• Provide assistance to Hospitality and Housekeeping Services Clerk, including: ensure that all boardrooms are cleared and prepared for upcoming meetings, ensure coffee stations and lounges are well stocked, ensure servery, breakrooms, kitchens, microwaves, and refrigerators are kept clean and tidy, load/unload dishwashers throughout the day, as needed