Office Services Coordinator

at  Dolden Wallace Folick LLP

Canada’s National Specialty Insurance Firm
Dolden Wallace Folick LLP (“Dolden”) is a high-performance law firm that practices insurance related litigation throughout Canada, with a focus on claims emanating from specialty lines of Insurance. Our goal is to be the law firm of choice for insurers and their Canadian based litigation claims. Dolden has repeatedly been recognized as one of the top Insurance Defence firms in Canada, with offices in Vancouver, Kelowna, Calgary, Toronto and Guelph.
We are committed to encouraging diversity, equity, and inclusion in all aspects of our work and for each partner, employee and client to feel included and respected.
We strive to attract, retain and promote employees who are the best at what they do and who reflect the diversity of the communities where we live and work, particularly for those who have been historically excluded from, and under-represented in, the practice of law.
We offer a dynamic, challenging and collaborative work environment that provides you with the opportunity to make decisions and influence results. If you are interested in making your mark and contributing to the overall success of our team, this is a perfect time to apply.
Our firm continues to grow, so we are currently searching for an Office Services Coordinator to join our Calgary office.
Reporting to the Director of HR & Operations, you will be responsible for the management of day-to-day reception and office services activities along with special short-term and long-term projects.

QUALIFICATIONS:

· 4-8 years experience working in a fast-paced law firm, hospitality and/or customer service environment
· 2-6 years experience working in an administrative or similar role
· Advanced proficiency in Microsoft Office including PowerPoint and Excel

· Be the face of the firm greeting clients, visitors, vendors and internal stakeholders alike
· Answering and directing phone calls
· Processing and posting daily mail, including registered mail
· Coordinating couriers
· Coordinating vendors, building maintenance and representatives
· Processing copying, scanning, printing and binding requests
· Managing and ordering office and kitchen supplies
· Managing security cards
· Preparing work stations for new hires
· Assist with onboarding and orientation of new hires
· Coordinating and troubleshooting with IT in regards to equipment maintenance and inventory
· Scheduling and booking boardroom meetings
· Ordering catering and providing hosting assistance for client meetings and team events
· Maintain the tidiness of the kitchen and reception area
· Closing files and preparing them for storage
· Library and publication updates
· Provide administrative assistance to the Partners when needed
· Assisting with marketing projects, presentations and newsletter distributions
· Post changes on the Intranet and website
· Team lead of the Health, Fire and Safety Committee
· Member of the Social Committee
· Assisting with other projects as assigned