Office Services Coordinator at Room & Board

Minneapolis, Minnesota, United States -

Full Time

Start Date

Immediate

Expiry Date

24 Jul, 26

Salary

64000.0

Posted On

25 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Customer service, Hospitality, Front desk management, Communication, Organizational skills, Microsoft Office Suite, Outlook, SharePoint, Word, Excel, PowerPoint, Teams, Notary Public, Project coordination

Industry

Retail Furniture and Home Furnishings

Description

Overview As the first point of contact for guests and a key partner to leaders and staff, the Office Services Coordinator plays an essential role in creating a warm, organized, and service‑focused environment at our Central Office. This role blends hospitality, administrative excellence, and internal communications support to ensure our campus operates smoothly and reflects Room & Board’s culture of respect, collaboration, and authenticity. Discover a career designed to be different at a 100% employee-owned company. Seated at the Central Office guest entrance, the Office Services Coordinator welcomes visitors, supports daily office operations, and provides administrative assistance to senior leaders, the Advisory Board, and the Human Resources team. This role is part of our Internal Communications team and contributes to a positive, efficient, and secure workplace experience for all staff and guests. Location: 4600 Olson Memorial Highway Golden Valley, MN 55422 Schedule: Monday through Friday. This role is expected to be in‑office Monday through Thursday, with the potential for remote work on Fridays as business needs allow after an acclimation period. Please note: We are not considering remote candidates at this time. You will share your talents as an Office Services Coordinator in the following ways: Serve as the primary point of contact for guests, greeting and assisting visitors with professionalism, warmth, and adherence to security protocols. Manage front desk communication, including incoming calls, emails, and inquiries, ensuring timely and accurate routing of information. Oversee daily office operations such as mail handling, office equipment maintenance, and ordering/organizing supplies, snacks, and beverages. Reconcile monthly HR purchasing and credit card charges and support additional administrative tasks defined by the Finance team. Provide administrative and project support to senior leaders and key partners, including dedicated support for the Advisory Board (calendar coordination, meeting preparation, printing, and project-based tasks). Assist with planning and executing Central Office meetings, celebrations, and events, including coordinating meals, logistics, setup, and cleanup. Support internal communications by posting SharePoint content, managing recognition programs, distributing anniversary letters, and coordinating staff engagement tickets/memberships. Maintain a clean, organized, and welcoming lobby, front desk, and supply areas while serving as a reliable resource for Central Campus staff. Provide occasional customer support through SAP after training. You will bring the following experiences & qualifications as an Office Services Coordinator: Demonstrated alignment with our Staff Member Attributes: Inclusive, Authentic, Work Ethic, Collaborative, and Curious. 3–5 years of executive administrative, customer service, hospitality, or related professional experience. A strong commitment to service and hospitality, with the ability to communicate proactively and professionally. Exceptional organizational skills and attention to detail, with the ability to manage multiple tasks, deadlines, and confidential information. High proficiency with Microsoft Office Suite, including Outlook, SharePoint, Word, Excel, PowerPoint, and Teams. Minnesota Notary Public (current commission or willingness to obtain). First Responder training is ideal but not required. Ability to provide proof of identity and legal work authorization upon hire. What you’ll find working here as an Office Services Coordinator: Salary: $56,000.00 - $64,000.00 / yr. Benefits that focus on holistic well-being. The whole person matters, not just the one who shows up for work. That’s why we invest in holistic well-being that supports and encourages you to live a full life. Besides a competitive paycheck, we offer to help you thrive in every aspect of life. That includes three weeks of paid vacation, a generous 401(k) match, profit-sharing and more. As a 100% employee-owned company, staff members working 1,000 hours or more in a 12-month period are eligible to participate in our Employee Stock Ownership Plan (ESOP). This plan acts as an additional Retirement Savings Plan fully funded by Room & Board. Meaningful work. We create a meaningful work experience by empowering everyone to contribute, taking pride in everything we do, and making the world sustainable, inclusive and beautiful. A culture of respect. We sustain a culture of respect by relying on our shared values, building supportive and kind teams, and ensuring all voices are heard and celebrated. To view our benefits in detail and to learn more about our culture, please visit: https://www.roomandboard.com/careers Application Deadline: The position will remain open until filled; there is no specified deadline. Room & Board is a modern furniture and home decor retailer committed to creating beautiful, well-made products while providing exceptional customer service. Our mission is to help people create homes they love through timeless designs, sustainable practices, and a focus on quality craftsmanship. To learn more about our company, please visit https://www.roomandboard.com Room & Board is an equal employment opportunity employer. Our policy is not to unlawfully discriminate against any applicant or staff member on the basis of age, race, color, sex, sexual orientation, gender identity or expression, religion, national origin, disability, or any other consideration made unlawful by applicable federal, state, or local laws. We also prohibit harassment of applicants and staff members based on any protected category, characteristic or status. It is also our policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions. As an applicant, you have rights under Federal Employment Laws, and your state may offer additional protections. To view applicable laws, visit our partner site. Discover a career designed to be different. Salary

Responsibilities

The Office Services Coordinator serves as the primary point of contact for guests and provides administrative support to senior leaders and the Human Resources team. They are responsible for managing daily office operations, including mail handling, supply procurement, and internal communications.