Office Services Coordinator at Vista Equity Partners Management, LLC

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

25 Jan, 26

Salary

95000.0

Posted On

27 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Customer Support, Organizational Skills, Attention To Detail, Communication Skills, Microsoft Office, Travel Coordination, Expense Reporting, Meeting Coordination, Confidentiality, Flexibility, Resourcefulness, Time Management, Problem Solving, Interpersonal Skills, Judgment

Industry

Financial Services

Description

Position Summary The Office Services Coordinator will be responsible for providing day-to-day support to the office, including, but not limited to the maintenance of all common areas and equipment, mail distribution, back up Reception coverage, and working closely with the Office Manager to oversee facility operations and maintenance of the office space. This role is also responsible for providing administrative support to Analysts and Associates through travel, expenses, and light calendar management. This position requires an individual who is highly organized, able to juggle multiple tasks simultaneously and does not get easily overwhelmed. We are seeking a team member with a strong customer support skillset who believes “no task is too small.” The Office Services Coordinator is a visible role, which requires someone to be in office five days a week and comfortable interfacing with all levels of internal management and staff as well as outside clients and vendors. This role is based in New York, NY and is for an immediate start. Responsibilities Manage and coordinate logistics for meetings, events, and travel for executives supported and when necessary, members of their team in the office setting Ensure supported executives are prepared with all materials and information for meeting, events, and travel by compiling reports and/or presentations Manage facility operations in partnership with the Office Manager Prepare expense reports utilizing Concur Book travel for executives Qualifications 3+ years administrative support experience within a fast-paced professional environment - private equity, investment banking, law firm or professional services experience a plus Proactive and pragmatic, considers all scenarios, gathers all pertinent information before communicating Strong attention to detail, follow-up and excellent organizational skills Ability to treat sensitive and confidential information with appropriate discretion Strong sense of urgency, adaptability, flexibility and resourcefulness Ability to function professionally under pressure, while managing multiple concurrent projects and deadlines Proficiency in Microsoft Office, including Outlook, Word, and Excel; PowerPoint a plus Must possess personal tact and good judgment; excellent interpersonal, written and verbal communication skills Occasional after-hours work may be required Bachelor’s degree preferred The annualized base pay range for this role is expected to be between $75,000 - $95,000. Actual base pay could vary based on factors including but not limited to experience, subject matter expertise and the applicant's skill set. The base pay is just one component of the total compensation package for employees. Other rewards may include an annual cash bonus and a comprehensive benefits package. Company Overview Vista is a leading global investment firm that invests exclusively in enterprise software, data and technology-enabled organizations across private equity, credit, public equity and permanent capital strategies. The firm brings an approach that prioritizes creating enduring market value for the benefit of its global ecosystem of investors, companies, customers and employees. Vista’s investments are anchored by a sizable long-term capital base, experience in structuring technology-oriented transactions and proven, flexible management techniques that drive sustainable growth. Vista believes the transformative power of technology is the key to an even better future – a healthier planet, a smarter economy, a diverse and inclusive community and a broader path to prosperity. Further information is available at vistaequitypartners.com. Follow Vista on LinkedIn @Vista Equity Partners or Twitter @Vista_Equity.

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Responsibilities

The Office Services Coordinator will manage day-to-day office support, including maintenance of common areas, mail distribution, and backup reception coverage. This role also involves providing administrative support to executives, including travel arrangements and expense reporting.