Office Services Supervisor at RR Donnelley

New York, New York, United States -

Full Time

Start Date

Immediate

Expiry Date

02 Jul, 26

Salary

70900.0

Posted On

03 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer service, Team leadership, Operations management, Timekeeping, Workflow coordination, Vendor management, Reprographics, USPS regulations, Microsoft Word, Microsoft Excel, Microsoft PowerPoint, P&L management, Problem-solving, Communication skills, Organizational skills, Conflict resolution

Industry

Marketing Services

Description

Company Description RRD provides marketing, packaging, print, and business services to the world’s most respected brands. The company’s proprietary technology, advanced data analytics, and expertise fuel organizational decision-making from strategy through execution, delivering sustainable solutions with the lowest possible environmental impact. Global organizations and regulated industries trust RRD to reduce complexity and drive audience connections across the entire customer journey. Job Description Schedule: Monday - Friday 8:00am -5:00pm The Operations Supervisor is an independent leader, helping manage the day-to-day people, operations and client. Job duties (* denotes an “essential function”) *Ensure team provides outstanding service to client, while building strong customer relationships *Conduct time and absence for direct reports, including ensuring system accuracy and compliance with timekeeping policies and procedures *Create an environment conducive to service expansions and new business opportunities *Maximize profitability through the effective utilization of labor and resources *Immediately resolve any operational problems or issues *Produce required reports on schedule *Coordinate workflow within the team, prioritizing jobs and delegating duties to associates *Balance team’s day-to-day work assignments with projects and ad hoc requests related to mail volume, reprographics requests, conference room set up, and vendor management *Monitor workflow to ensure jobs are completed efficiently, accurately and within deadlines *Train new employees on policies and procedures *Address performance issues among team members *Work with manager to create development plans and challenging assignments for team members *Escalate to manager client or team concerns to proactively resolve issues Adhere to Williams Lea policies in addition to client site policies Use equipment and supplies in a cost-efficient manner Other duties as assigned Qualifications Bachelor’s degree or equivalent experience 3 or more years’ proven experience in a customer service environment, legal or financial services industries preferred 3 or more years’ experience in office support including a combination of administrative, facilities, hospitality, reception, reprographics and mailroom Understanding of USPS regulations Understanding of reprographics equipment and usage Intermediate Microsoft Office Word and Excel skills Basic Microsoft PowerPoint skills Prior experience managing vendors preferred Basic P&L understanding a plus Demonstrated experience prioritizing competing priorities under tight deadlines Proven customer service skills are required in order to create, maintain and enhance customer relationships. Good written and verbal communication skills, including professional telephone and email etiquette. Attention to detail with good organizational skills. Must be able to meet deadlines and complete all projects in a timely manner. Ability to handle sensitive and/or confidential documents and information. Able to make independent decisions that conform to business needs and policy. Good problem-solving skills, with the ability and understanding of when to escalate a problem to a managerial level. Must work well in a team environment. Must be able to interact effectively with multi-functional and diverse backgrounds. Ability to work in a fast-paced environment. Must be self-motivated with positive can-do attitude. Supervision Number and title(s) of direct reports (if any): 2 – 15 Hourly Associates (up to Lead) Additional Information The salary range for this role at the noted RRD location is $48,500 - $70,900 / year. Starting pay decisions are determined based on multiple factors including but not limited to relevant education, qualifications, skills, experience, certifications, proficiency, performance, shift, location, and other business needs. Typically, roles follow step progressions to a target rate or set increments over time. Depending on the role, in addition to the hourly rate of pay, the total compensation package may also include overtime, shift differential, call-in, and/or stand-by pay. RRD’s benefit offerings include medical, dental, and vision coverage, paid time off, disability insurance, 401(k) with company match, life insurance and other voluntary supplemental insurance coverages, plus parental leave, adoption assistance, tuition assistance and employer/partner discounts. #WLNAT #LI-MY1 #LI-onsite All employment offers are contingent upon the successful completion of both a pre-employment background and drug screen. RRD is an Equal Opportunity Employer, including disability/veterans Department: Legal & Document Processing

Responsibilities

The Operations Supervisor manages day-to-day team operations, client relationships, and workflow efficiency to ensure high-quality service delivery. They are responsible for staff training, performance management, and maximizing profitability through effective resource utilization.