Office Specialist and Assistant at AXA

Ostrava, Moravia-Silesia, Czechia -

Full Time

Start Date

Immediate

Expiry Date

03 Jul, 26

Salary

0.0

Posted On

04 Apr, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Office administration, Reception operations, Vendor management, Meeting coordination, Travel arrangements, Document administration, Onboarding support, Fleet management, MS Office, Digital skills, Organizational skills, Communication skills, Attention to detail, Problem solving, English, Czech

Industry

Insurance

Description

We are looking for a proactive and well-organized Office Specialist & Assistant to support our daily office operations and management team, ensuring a smooth and efficient workplace environment. What you’ll be doing: • Ensure smooth day-to-day office and reception operations, including maintaining a clean and organized workspace • Coordinate office supplies, orders, and communication with external vendors and building facilities • Provide administrative support to management, including meeting coordination, preparation of materials, and follow-ups • Organize business meetings, including room bookings and catering arrangements • Support business travel arrangements for employees • Handle incoming and outgoing mail, document administration, and archiving • Assist with onboarding activities (e.g., access cards, office setup) • Support basic fleet management tasks (car coordination, service, and maintenance follow-up) What you’ll bring: • Minimum secondary education • Fluent English (C1 level) and native Czech • Good knowledge of MS Office and overall digital skills • Strong organizational and communication skills • Ability to work independently with attention to detail • Reliable, proactive, and solution-oriented mindset • Driving license What we offer: At AXA Partners, we’re appreciative of the people who work for us and our rewards package is reviewed regularly to reflect that. You can expect to receive: 25 days of holiday Meal vouchers worth 150 CZK from the first day and restaurants near the company Home Office (40 % of the month) Smart-working contribution (750 CZK per month) Laptop & IT equipment for your home office MultiSport/Pluxee Flexi Pass card/ Medicover (500 CZK per month) Telemedicine - 24/7 online medical support for you and 5 family members Pension insurance (1000 CZK per month) Free annual travel insurance for Europe Free life insurance E-learning courses Great location in modern and pleasant offices in Ostrava (Nova Karolina) ... and much more (discounts at our partners etc.) To apply, click on the ‘apply for this job’ button, you’ll then need to log in or create a profile to submit your CV. We’re proud to be an Equal Opportunities Employer and don’t discriminate against employees or potential employees based on protected characteristics. If you have a long-term condition or disability and require adjustments during the application or interview process, please send an email to AXA Partners Global HR Response - globalhr@partners.axa Who we are: We’re AXA Partners, experts at designing and delivering assistance solutions and specialised insurance, credit, and lifestyle protection – with and for our partners worldwide. What sets us apart? The expertise and passion of our 8,500+ people, and a strong network of over 55,000 professionals all over the world. Powered by them and our sector-leading technology, we continuously evolve, adapt and thrive – offering solutions and services that make sure we’re always at people’s side, no matter what. Helping others is our passion. Combining the best digital technology with our warm, human touch, we’re always looking at new ways to offer seamless and reassuring experiences when it really matters. Join a company that helps protect the forests! At AXA Partners, we plant a tree for every new recruit (with a permanent contract)

Responsibilities

The Office Specialist will manage daily office and reception operations, including vendor coordination and administrative support for the management team. They will also assist with onboarding, travel arrangements, and basic fleet management tasks.