ABOUT US

Augusta University is Georgia’s innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia’s cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia’s only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University’s distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcometotheboardofregentsuniversitysystemoffice is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18personnelconduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

JOB SUMMARY

This position will work in the Department of International Studies and Postdoctoral Services to provide administrative support as needed to the AVP and IPSO staff.

REQUIRED QUALIFICATIONS

Associate’s degree from an accredited college or university OR High School diploma, GED, or equivalent from a recognized State or Federal accrediting organization and a minimum of four years of progressively responsible office support experience.

PREFERRED QUALIFICATIONS

Experience working with International communities or living abroad.

KNOWLEDGE

Proficient in Microsoft Office and other computer software/databases

SKILLS

Detail-oriented with strong organizational, prioritization, and multi-tasking skills
Excellent interpersonal, verbal, and written communication skills

ABILITIES

Ability to maintain confidentiality
Ability to work efficiently under pressure and work effectively as a team member or independently.

The duties include, but are not limited to:
GENERAL OFFICE DUTIES: Provides administrative support to four full-time professional staff. Maintains appointment calendars and schedules meetings with faculty, staff, students and external visitors. Answers phone, opens mail, copies documents. Communicates verbally and in writing with faculty, students, staff, department leadership and other agencies as needed. Maintains department email account.
SYSTEMS PROCESS: Provides basic Sunapsis support to customers including running reports, sending emails about login issues and scheduling training. Uploads scans of H-1B petitions to records before mailing & populates the ‘Employment Summary’ screen with mailing date and other details. Uploads scans of receipt and approval notices from USCIS, EAD cards, etc. and sends notification to clients (through Sunapsis) of these documents. Assists with scheduling & sending invitations for regular trainings for new Sunapsis users and Refresher trainings for current users.
SCHEDULING: Assists with appointment process for all postdoctoral fellows by providing administrative support related to the recruitment and retention of Postdoc fellows including maintaining postdoctoral fellow personnel appointment files.
EVENTS: Assists in planning and implementation of international community events
VISA PROCESSING: Maintains international services files F, J, H, TN, O and permanent residency. Coordinates storage of files with Augusta data storage.
OTHER DUTIES: All other job related duties as assigned.