Office Specialist at MEI Rigging & Crating LLC

Albany, Oregon, United States -

Full Time

Start Date

Immediate

Expiry Date

07 May, 26

Salary

0.0

Posted On

06 Feb, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Accounts Payable, Vendor Management, Record-Keeping, Data Management, Invoice Processing, MS Office, MS D365, Data Entry Accuracy, Organization Skills, Communication Skills, Problem-Solving, Analytical Skills, Attention to Detail, Customer Service, Time Management, Multi-Tasking

Industry

Facilities Services

Description

Position Summary: Assist with administrative and office functions that may include but is not limited to entry level Accounts Payable, contacting vendors, record-keeping, and file and data management (paper and electronic). The Office Specialist will handle incoming invoices, vendor management, and aid in other areas or departments as instructed and necessary. Essential Job Duties and Responsibilities: · Assisting with high volume of invoice processing. · Create, organize, and maintain file and record-keeping using both paper and electronic methods. · Direct incoming emails to appropriate team members. · Research and resolve invoice discrepancies and issues. · Provide supporting documentation for internal and external audits. · Maintain confidentiality of organizational, customer and vendor information · Identify, research, and ensure timely processing of payments, errors, and corrections. · Answer inquiries regarding invoices and accounts. · Coordinate with vendors to resolve discrepancies effectively and correctly. · Assist with month-end closing procedures and deadlines. · Produce monthly reports for accounting and operations. Minimum Qualifications (Experience, Skills, and Education): · High School diploma or equivalent preferred. · Professional appearance and pleasant demeanor. · Ability to work independently with minimum instruction. · Intermediate knowledge of MS Office (Outlook, Word, Excel, PowerPoint); MS D365 experience preferred. · Maintain high level of data entry accuracy. · Strong organization skills. · Excellent verbal and written communication skills. · Works well under time constraints and deadlines. · Strong critical-thinking, problem-solving, and analytical skills · General knowledge of business practices and customer service principles. · High level of attention to detail, prioritization, and multi-tasking in a fast-paced environment. Physical Requirements and Working Conditions: The Office Specialist will primarily work in a normal, climate-controlled office environment. Frequent use of a computer, keyboard / mouse, cellular or office telephone, and regular business office equipment. Extended periods of sitting for long durations, occasional walking, and lifting items weighing up to ten (10) pounds. Will consistently rely on the senses involving speech, sight, sound, and touch. This is a full-time, permanent position. Typical work hours are Monday – Friday, 8:00 a.m. to 5:00 p.m. Additional Requirements: Must be able to work in a high functioning team environment. Display the highest levels of honesty, integrity, and professionalism. Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect. Disclaimer: This job description is intended to summarize the type and level of work performed by an Office Specialist and is not an exhaustive list of all duties, responsibilities, and/or requirements. MEI reserves the right to change or modify this job description or the essential duties of the job, as necessary. MEI is an Equal Opportunity, M/F/Disabled/Vet Preferred Employer.

Responsibilities

The Office Specialist will assist with administrative functions, including high volume invoice processing and vendor management. They will also handle record-keeping and support other departments as needed.