DESCRIPTION

Office Supervisor
Welcome to Holy Name, a medical center where innovation is not just a goal — it’s a commitment. Here, medical excellence thrives, allowing hope to reign supreme and leaving no room for fear. At our hospital, every patient is cared for with undivided attention — because healing every soul is our sole focus.
Holy Name is New Jersey’s only independent Catholic health system, comprising a 361-bed acute care hospital, a renowned cancer center, a state-of-the-art fitness center, a residential hospice, a prestigious nursing school, and an extensive physician network. Healing at Holy Name goes beyond medicine and technology – it is infused with faith, conviction, compassion, and a commitment to educating the next generation of healthcare professionals through a variety of residency and educational programs. Our mission to provide care for the body, mind, and soul spans education, prevention, diagnosis, treatment, rehabilitation, and overall wellness. This is at the core of who we are and what we do, and we’ve done it this way across generations, every single day, for nearly 100 years. Every innovation, medical breakthrough, and groundbreaking treatment is powered by some of the best minds in medicine, ensuring nothing is left on the table or the road to recovery.

EDUCATION QUALIFICATIONS

• High School graduate or equivalent required or
• One year of college or business school preferred

EXPERIENCE QUALIFICATIONS

• 1-2 years of experience preferred

KNOWLEDGE, SKILLS, AND ABILITIES

• Leadership, Interpersonal communication, Ability to multi task and prioritize.
• Strong interpersonal and communication skills.
• Critical thinking skills.
• Work well independently and in a team environment.
• Must be capable of maintaining strict confidentiality
  At Holy Name, we believe in rewarding every team member with more than a paycheck—we invest in your future and well-being. Full-time and part-time employees have access to a comprehensive benefits package designed to support your health, financial security, and quality of life. We offer low-cost medical coverage with generous employer contributions, dental and vision plans, discounted prescriptions, and access to on-site child care. Additional benefits include 401(k) matching, tuition reimbursement, paid time off, flexible spending accounts, legal and voluntary coverage options, life insurance, and free on-site parking. If you are hired at Holy Name, your final base compensation will be determined based on factors such as employment status (Full/Part-Time or Per Diem) skills, education, and/or experience. In addition to those factors – we believe in the importance of pay equity and consider any internal equity of our current team members as a part of any final offer. Pay Range: $64,001.60 - $76,793.60
  Holy Name is a mission-driven facility whose quality standards and philosophy are rooted in the principles of its founders, the Sisters of St. Joseph of Peace. Those principles are exercised daily by the Medical Center’s dedicated and talented staff members. Holy Name is an Equal Opportunity Employer

• Manage Office Support Associates by being proficient in day to day operation including but not limited to patient scheduling, phone operations, medical records, provider order compliance, and assists as needed
• Manages and tracks provider order compliance, including but not limited to Hospital EMR upload process, Order Vendor process, follow up/tracking tasks which may involve provider office visits.
• Manages and tracks payroll process, call out entry, mileage/drink reimbursement, continuing education and on-call sheets for timely entry and accuracy.
• Manage and process payment requisitions from vendors, with leadership oversight.
• Manage employee database (including phone list, vendor logins). Will monitor timely renewal of personal requirements including but not limited to CPR, DMV placards, licensure and insurance. Ensures updated copies of credentials, certificates and other pertinent Employee file data
• Participate in new hiring onboarding, including but not limited to vendor access, distribution of electronic devices, distributions of clinical supplies & security access/ID badge.
• Composes and generates forms, labels admission folders, meeting minutes, letters, memos and other correspondence as requested by leadership, providers, healthcare facilities, vendors and credentialing entities.
• Assist with coordination of department meetings, including handling of logistics (date, meeting location, catering), creation and distributions of reminder notices, agenda creation, drafting of minutes, filing of approved minutes and collection/duplication of agenda materials
• Manage and coordinate ordering of clinical supplies, marketing supplies, office supplies and kitchen supplies.
• Manage and ensure working order of all administrative functions in the office
• Manage and coordinate office repairs and equipment requests
• Manage vendor relationships including contracts and correspondence.
• Coordinate and/or assist in the completion of departmental mail sorting and distribution. Manage department filing and archiving system.
• Completes a broad variety of administrative tasks for the Director of Home Care and Quality & Education Team.
• Maintain working knowledge of general Home Care regulations, and hospital policies, and work to ensure the department compliance with the stated parameters
• Maintain working knowledge of Joint Commission standards to provide effective support to the department, medical staff and HNMC leadership as needed
• All other duties as assigned which are necessary for the efficiency of the Department