Office Support Clerk - Senior at Oakland County, Michigan Government

Pontiac, Michigan, United States -

Full Time

Start Date

Immediate

Expiry Date

14 Aug, 26

Salary

55256.0

Posted On

16 May, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Customer Service, Records Management, Microsoft Office, Data Entry, Administrative Support, Document Production, Professional Communication, Office Machine Operation, Scheduling, Problem Solving

Industry

Government Administration

Description

Overview & Benefits Oakland County is more than just a workplace. It is a place where you can make a real difference. As one of Michigan’s leading public service organizations, we are committed to strengthening communities, delivering essential services, and improving the quality of life for nearly 1.3 million residents. When you join our team, you become part of a mission-driven workforce guided by integrity, innovation, and a passion for public service. We offer competitive pay, comprehensive benefits, and the opportunity to do meaningful work that matters. Apply today and help shape the future of Oakland County, where we are All Ways Moving Forward. For more information about Oakland County benefits and employee perks, please visit: https://www.oakgov.com/government/human-resources/benefits/new-hire General Summary $41,241 - $55,256 This position is full-time onsite Looking for a role where you can combine customer service, organization, and technology skills to support important County operations? In this position, you’ll play a key role in keeping daily operations running smoothly by assisting the public, managing records and documents, and providing dependable administrative support in a fast-paced environment. Your attention to detail, professionalism, and ability to communicate effectively will make a direct impact on both internal teams and the community we serve. What You’ll Do • Provide professional reception and customer service support while assisting the public with questions, information, and requests using tact and diplomacy • Utilize Microsoft Office and department-specific software applications to complete daily assignments and maintain accurate records • Receive, review, and process large volumes of paper documents and electronic files with a high level of accuracy and attention to detail • Search, retrieve, input, and verify data within computer systems while identifying and correcting errors or missing information • Support departmental operations by preparing documents, maintaining files, and assisting with administrative processes • Exercise independent judgment to resolve routine issues and address unusual discrepancies or deviations • May serve as the primary administrative support for an operational unit, helping ensure efficient daily workflow Why You’ll Love It Here • Be part of a collaborative team that supports meaningful services for the community • Use both interpersonal and technical skills in a dynamic and engaging work environment • Gain hands-on experience with a variety of software systems and administrative processes • Enjoy work that offers variety, problem-solving, and opportunities to make an impact each day • Build strong professional relationships while working closely with staff and the public • Contribute to an organization focused on service, accuracy, and operational excellence Minimum Qualifications EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES REQUIRED MINIMUM QUALIFICATIONS 1. Be a high school graduate OR have a certificate of successful completion of the General Educational Development (GED) Test. 2. Have had at least two (2) years of full‑time clerical work experience. ADDITIONAL DESIRABLE QUALIFICATIONS 1. Thorough ability to communicate in a clear, polite, and courteous manner. 2. Coursework, training, and/or experience in office support methods and technology. 3. Considerable knowledge of grammar, spelling, punctuation, and arithmetic. 4. Considerable ability to follow oral and written instructions. 5. Considerable skill and ability in operating a variety of office machines such photocopiers, computer printers and fax machines. 6. Considerable ability to make routine decisions in accordance with departmental policies and procedures. 7. Considerable ability to utilize current word processing, spreadsheet, database, e-mail and Internet software. SUPERVISION EXERCISED Orients, trains, checks, and assigns work to student and office support personnel. ESSENTIAL JOB FUNCTIONS Greets, registers, and assists the public in filling out forms, questionnaires, and applications. Refers clients and forwards messages to proper parties. Provides in-depth information about the programs and services available through the Pretrial & Justice Services department, referring as needed to updated reference documents and fee listings. Responds to various public inquiries and complaints by phone and in person, using knowledge of the computer system and traditional paper files to research and retrieve information. Confers with co-workers as needed to provide complete responses. Performs document production. Composes and types general letters and memoranda from rough drafts, forms, or general instructions, involving the assembly of data from computer and paper file or record sources. Initiates and completes documents for formal approval, according to department procedures. Exercises judgement to determine if requesting individuals are authorized to receive certain types of information. Inputs text, data, and codes into computer database using correct printed source documents or scanned bar code information. Reviews information for accuracy and corrects as required. Conducts research when forms are incomplete, or data is unclear, and updates the information accordingly. Sorts, opens, and distributes in‑coming mail and departmental materials. Scan and use bar code information to locate and track documents on the computer. Schedules appointments or interviews by consulting a computer system or paper list, time schedule, or other record, or by contacting the appropriate parties. Reviews and keeps an updated copy of reference listings of personnel and services available for referral. Addresses various forms, envelopes, packages, etc., using a personal computer and printer. Files various reports, documents, correspondence, etc., following standardized office procedures. Operates various office machines such as fax, computer printers, and duplicating equipment. Utilizes current countywide and/or department specific software to complete assignments. ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS Ability to communicate to accurately convey information, using tact and diplomacy. WORKING CONDITIONS Work is performed in a typical office environment. IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor. Additional Minimum Qualifications Union* BU21 - Circuit Court Employees (AFSCME) *If applicable EEO Statement We are committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, gender identity, age, physical or mental disability, veteran or military status, genetic information, sexual orientation, marital status, or any other legally recognized protected basis under federal, state or local laws, regulations or ordinances. Inclusion Statement Oakland County is committed to welcoming applicants from all backgrounds, including those with prior convictions, as we believe in providing equal opportunities for all. We value the unique perspectives and experiences each individual brings to our team and are dedicated to fostering an inclusive, supportive workplace. If you have the skills and qualifications for the position, we encourage you to apply. All candidates are evaluated based on their ability to meet the job requirements, legal obligations and thrive in our organization. All ways, MOVING FORWARD. At Oakland County, we offer a stable and supportive work environment, competitive salaries, comprehensive benefits, professional development, and generous education assistance program. We value the dedication and hard work of our team and our commitment to the communities we serve - it's at the heart of our success. We're always seeking new ways to enhance our workplace and foster a culture of growth, inclusion, and innovation. We believe that our people are our greatest asset, and our future depends on the diverse perspectives, experiences, and talents of our team. Join us on our mission to keep Oakland County a vibrant place to live, work, and play.

Responsibilities

Provide professional reception and administrative support to the public and internal teams within the Pretrial & Justice Services department. Manage large volumes of documents, maintain accurate electronic records, and handle daily operational workflows.