COMPANY OVERVIEW

For more than 40 years, Williams Adley has provided expert accounting, auditing, and consulting services to a growing number of federal, state, and local government agencies. Our dedication to operating with the highest levels of honesty, integrity, and transparency means we frequently go beyond the typical “vendor/client” relationship, becoming trusted advisors to our clients.
Williams Adley provides its employees with a unique experience for growth, career direction, and mentorship. As a member of our team, you will have a dynamic experience and work with great people. We offer a merit-based opportunity for all individuals that rewards aptitude, hard work, and determination. Join our team and thrive in an environment where your contributions are valued and recognized.
For more information about how Williams Adley can take your career to the next level, check out our openings below or contact a recruitment team member.

GENERAL POSITION DESCRIPTION:

Williams Adley is seeking an energetic individual to manage various office and administrative functions. This role will maintain office order, act as a liaison with our ITMSP to support IT-related tasks and ensuring smooth operations. The ideal candidate will be proactive, tech-savvy, and capable of assisting with both administrative and basic IT duties. Must be able to work independently and exercise sound judgment in making decisions related to office operations and department events, and other items, while adhering to established budgetary constraints.
The following are representative, but not all-inclusive, of the knowledge, skills and abilities required to lead in this role.

REQUIRED EXPERIENCE:

• A high school diploma is required (an associate’s degree is preferred).
• Positive attitude towards helping the team where needed
• Ability to maintain confidentiality and professionalism
• Flexibility to work long or outside core hours with limited notice, including for planned IT maintenance.
• Knowledge of the Microsoft Office Suite (Excel, Outlook, PowerPoint) is required.
• Attention to detail and highly organized with the capability to troubleshoot and solve problems.
• Strong communication skills with the ability to address and resolve issues effectively.

• In office support, greet individuals upon arrival and ensure the office is closed down daily.
• Manage office space, furniture, supplies, and equipment, including organizing and restocking inventory as needed .
• Assist with the setup and takedown of meetings and events, including room configuration and furniture arrangement.
• Handle receiving and shipping responsibilities (UPS, USPS, FedEx) and manage the distribution of physical and electronic communications and packages.
• Pull vendor invoices, serve as a point of contact for facility vendors, and assist with other needs as required.
• Assist employees with the coordination of all domestic and international travel, transportation, and lodging needs for all employees as needed while understanding the federal travel regulations.
• Coordinate, communicate and facilitate department level team-building activities and meetings as requested.
• Act as the primary on-site IT assistance and administrative support presence, providing assistance with computer systems, troubleshooting technical issues, and being available for office needs.
• Work with IT MSP technicians to resolve issues, set up equipment, log equipment, and implement necessary improvements.
• Oversee filing systems and records related to licenses, ensuring compliance with legal requirements.
• Administrator for Datawatch access for all employees and contractors.
• Serve as Fire Drill and Safety Coordinator with Landlord.
• Provide general administrative support to various departments, including data entry, scanning, and photocopying.
• Other duties as assigned by the Director of Operations and Partners.