Officer 1, Fund Administration at IQ-EQ

Pasig, Metro Manila, Philippines -

Full Time

Start Date

Immediate

Expiry Date

09 Sep, 26

Salary

0.0

Posted On

11 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate Secretarial Services, Regulatory Filings, Drafting Minutes, Board Papers, Statutory Record Maintenance, Compliance, Quality Control, Client Database Management, Organizational Skills, Written Communication, Verbal Communication, Administrative Operations

Industry

Financial Services

Description

Company Description We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide. We employ a global workforce of 5,800+ people across 25 jurisdictions and have assets under administration (AUA) exceeding US$750 billion. We work with 13 of the world’s top-15 private equity firms. Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. We’re driven by our Group purpose, to power people and possibilities. Job Description THIS ROLE In this entry-level corporate secretarial position, you will be responsible for delivering basic corporate secretarial services under supervision. You will focus on standardized processes and routine administrative operations while developing core competencies. You will handle low-complexity tasks within established frameworks. WHAT WILL YOU DO You will execute basic corporate secretarial tasks following established procedures You will maintain accurate documentation and records within defined guidelines You will support routine administrative operations with guidance and follow quality control processes and compliance requirements You will develop understanding of basic corporate secretarial requirements and draft basic minutes and board papers using template You will process routine regulatory filings with relevant authorities and update and maintain statutory books and records You conduct basic file reviews following checklists and support document preparation for meetings Maintain client databases with guidance and monitor basic statutory deadlines You will respond to routine administrative queries and complete detailed operational checklists WHAT WE OFFER Competitive compensation and benefits – including allowances, government-mandated benefits, 13th month pay, and performance-based bonuses Health and wellness support – HMO coverage from Day 1 (with 2 free dependents), life and accident insurance, mental health support, and medical allowances Leave benefits – generous paid time off, special leave types, and observance of all Philippine holidays Hybrid work setup and tools – company-issued laptop, work-from-home kit, and flexibility after initial onboarding Learning and growth opportunities – access to training, annual salary reviews, internal mobility, and performance rewards Qualifications ABOUT YOU: You have a bachelor’s degree in business administration, Legal Management, Juris Doctor or related field; Additional certifications such as Chartered Secretary, LL.B (pre-law), or related paralegal qualifications are an advantage You have at least 2 years of experience in a corporate secretarial, administrative, or similar role You have an experience in managing client service operations and handling multiple deliverables and familiarity with CAS systems and/or corporate secretarial software is a plus You have exposure to corporate secretarial practices, particularly in funds and special-purpose vehicles, is an advantage. You are proficient in drafting minutes, board papers, and processing regulatory filings with accuracy You have a strong understanding of maintaining statutory books, records, and client databases You have the ability to adhere to compliance and quality control standards You are skilled in using operational checklists and meeting statutory deadlines You have a strong written and verbal communication skills and excellent organizational skills Additional Information Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment. There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 5,800+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced. We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning. Department: Client Services Type of Hire: Permanent

Responsibilities

Deliver basic corporate secretarial services, including the maintenance of statutory books and processing of regulatory filings. Support routine administrative operations and draft board papers and minutes using established templates.