Officer 2, Corporate Administration at IQ-EQ

Port Louis, Port Louis, Mauritius -

Full Time

Start Date

Immediate

Expiry Date

08 Apr, 26

Salary

0.0

Posted On

08 Jan, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Corporate Secretarial, Compliance, Documentation, Minutes Writing, Transaction Monitoring, Client Due Diligence, Risk Assessment, Administrative Support, Regulatory Requirements, Board Meeting Preparation, Resolution Drafting, Statutory Changes, UBO Identification, Dividend Distribution, Bank Account Management, Payment Processing

Industry

Financial Services

Description

Company Description ABOUT IQ-EQ IQ-EQ is a leading Investor Services group which combines global expertise with an unwavering focus on client service delivery. We support fund managers, global companies, family offices and private clients operating worldwide. Job Description Job Summary: A mid-level secretarial position responsible for delivering comprehensive secretarial services. This role handles low to medium-complexity processes, focusing on core operational activities and standard communications. The position requires independent execution of established procedures while maintaining quality standards, with work reviewed by Senior Officer. Core Responsibilities: • Handle low to medium-complexity corporate secretarial matters; • Process and monitor transactions and documentation; • Support compliance and regulatory requirements Tasks: Corporate Secretarial: • Prepare (annual) board meetings documents - agenda, list of transactions, attendance list, power of attorney; • Prepare (annual) general meetings documents - agenda, convocation letter, attendance list, power of attorney, declaration of external director; • Minutes writing based on recording - directors, shareholders/ members meetings; • Drafting of resolutions with no template (directors, shareholders/ members); • Updating of structure chart; • Drafting of agreements (loan, capital/ share premium contributions,…); • Statutory changes; • Identification of UBO and registration with chamber of commerce + Change in UBO; • Dividend distribution; • Liquidation; • Bank account opening; • Assistance with bank periodic file reviews; • Change in bank signatories; • Capital/ share premium contribution; • Share/dividend distributions; Compliance: • Client file reviews; • Review client due diligence (CDD) documents; • Conduct compliance checks (bad press and world checks) + Prepare bad press/ world check memo; • Transaction monitoring; • PEP identification and preparation of PEP memo; • Conduct serviced entity risk rating (SERR) assessment/review; • Drafting of notes to Committees • Review CDD worksheet from junior staff, Administrative & Client Support: • Process payment instructions; • Handle additional duties as required Qualifications Educational Background: • Degree holder and/or related Professional qualification Professional Experience: • Minimum 2 years of experience in Corporate Administration and Secretarial matter Additional Information At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices. Department: Finance & Accounting Type of Hire: Permanent

Responsibilities

The Officer 2, Corporate Administration is responsible for handling low to medium-complexity corporate secretarial matters and ensuring compliance with regulatory requirements. This includes preparing meeting documents, drafting resolutions, and conducting client file reviews.