Officer (Administration) - Campus Management Office at Hong Kong University of Science and Technology (HKUST)

Hong Kong Island, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

06 Jun, 26

Salary

0.0

Posted On

09 Mar, 26

Experience

5 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Correspondence Handling, Cost Allocation, Payment Processing, Report Preparation, Order Placement, Quotation Management, Invoicing, Order Processing, Office Supplies Management, Inventory Management, Equipment Maintenance, Vendor Relationships, Logistical Support, MS Office, Communication

Industry

Higher Education

Description

Department: Campus Management Office Job Posting Details Reporting to the Head of Facilities Services, the appointee will oversee all aspects of administrative support under Facilities Services Section on the Clear Water Bay Campus and be required to: take a major role in handling incoming and outgoing correspondences, including emails, letters, and phone calls; handle cost allocation, payments and preparing reports etc.; responsible for daily order placement, quotation, invoicing and order processing; manage office supplies, inventory, maintenance of office equipment and vendor relationships; provide logistical support to meetings, events and activities; and handle any other duties as assigned by Team Head of Office or his delegates. Qualifications Applicants should have: higher diploma / diploma or above, preferably in related disciplines; at least 5 years’ experience in administrative or secretarial roles, preferably in facilities management background would be a definite advantage; self-motivated and able to work independently; well organized and good time management skills; excellent communication and interpersonal skills with strong internal customer service mind; good IT knowledge and familiarity with MS Office; and a good command of English, Mandarin and Cantonese. (Duration: 2 years, renewable) Starting salary will be commensurate with qualifications and experience. Fringe benefits including annual leave, medical and dental benefits will be provided. A gratuity will be payable upon successful completion of contract. Please apply on or before: 23 March 2026. (Information provided by applicants will be used for recruitment and other employment-related purposes. Applicants should read the Personal Information Collection Statement before submission of application.) HKUST is an equal opportunities employer and is committed to our core values of inclusiveness, diversity, and respect. Founded in 1991, the Hong Kong University of Science and Technology (HKUST) is a leading international research university dedicated to advancing science, engineering, business & management, and humanities & social sciences. We nurture the next generation of leaders through world-class undergraduate and postgraduate education, while driving impactful research that benefits society. HKUST comprises the Schools of Science, Engineering, Business & Management, and Humanities & Social Science, together with an Academy of Interdisciplinary Studies and multiple research centers. With English as the primary language for teaching, research, and administration, HKUST provides a dynamic and global learning environment that fosters creativity, innovation, and collaboration. At the heart of HKUST’s mission is our commitment to attracting and supporting top talent worldwide. We value diversity and inclusion, and are dedicated to building an inspiring community where students, faculty, and staff can excel and make a difference. 👉 Learn more: hkust.edu.hk/about Please direct your enquiries or comments to:- E-mail: careers@ust.hk

Responsibilities

The appointee will oversee all administrative support aspects for the Facilities Services Section on the Clear Water Bay Campus, including handling correspondence, managing cost allocation, payments, and processing orders. Responsibilities also involve managing office supplies, equipment maintenance, vendor relations, and providing logistical support for meetings and events.