Officer - Administration at Shamal LLC

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Full Time

Start Date

Immediate

Expiry Date

06 Sep, 26

Salary

0.0

Posted On

08 Jun, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative Support, Data Entry, Document Preparation, Scheduling, Customer Service, Supplier Management, Invoice Processing, Report Preparation, ERP Software, Leasing Administration, Tenant Relations, Due Diligence, Contract Preparation, Compliance Validation, MS Office

Industry

Investment Management

Description

Overview Shamal Holding is a diversified investment firm that cultivates the extraordinary. Born in Dubai, we curate a unique portfolio of extraordinary investments, experiences and assets to generate meaningful outcomes. The investments we make are strategically chosen and thoughtfully nurtured, mirroring Dubai’s ambition, spirit and energy. As a global investor, asset owner and developer we utilise our resources, know-how and connections, to deliver long-term value, wherever we operate. Our portfolio spans Lifestyle & Entertainment, Destinations, Real Estate, Hospitality, and F&B, including Skydive Dubai, Deep Dive Dubai, XDubai, Dubai Harbour, Kite Beach and more. As Shamal Holding continues to grow, we’re in search of an Officer - Administration. In this role, you will support to the operation’s team by managing the administrative requirements of the assets’ operations. Responsibilities Handle daily administrative tasks such as filing, data entry, document preparation, and scheduling. Greet and assist visitors, tenants, and customers with a professional and welcoming attitude. Provide accurate information about the destination, services, promotions, and facilities. Manage visitor inquiries in person, by phone, email, and messaging channels. Act as the main point of contact for suppliers, contractors, and service providers, process all the invoices and coordinate the same with internal departments (finance and procurement). Prepare reports and presentations within the given deadlines as required by the management. Lead and carry out PO and PR processes and administer related requests through the assigned ERP software’s. Assist leasing department with day-to-day matters. Preparing contracts, perform due diligence and collect related documentation. All data to be updated and uploaded within the ERP software’s. Ensure that all tenant’s complaints, issues, and operational challenges are addressed regularly. Perform agreements due diligence and collect and validate related compliance documents (Insurances, Trade License, POAs, MOAs, for all tenants etc.) Proficiency in MS Office and basic administrative systems. Carry out any other reasonable task as assigned by the management. Qualifications Bachelors Degree in Business Administration / Accounting / Finance. Minimum of 2 years experience in leasing administration / Tenant relations. For more information about Shamal, please visit our LinkedIn page: https://www.linkedin.com/company/shamalholding/ Note: Due to a high influx of profiles, only shortlisted candidates will be contacted.

Responsibilities

Manage daily administrative tasks, including document preparation, scheduling, and coordinating with suppliers and internal departments. Support the leasing department by preparing contracts, performing due diligence, and addressing tenant complaints.