Officer (FO) at Open University of Hong Kong

, Hong Kong, China -

Full Time

Start Date

Immediate

Expiry Date

16 Jun, 26

Salary

0.0

Posted On

18 Mar, 26

Experience

0 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Scheduling, Meeting Scheduling, Transport Arrangement, Visitor Receiving, Office Administration, Mail Distribution, Record Keeping, Document Filing, Secretarial Support, Presentation Material Preparation, Statistics Reporting, Policy Updating, Guideline Updating, Form Updating, Coordination, Liaison

Industry

Description

Founded in 1989, Hong Kong Metropolitan University (HKMU) is a modern, vibrant and dynamic university. We tailor our professional programmes to adapt to market trends and meet industry needs, thus providing our students with quality professional education and clear career paths. Being the first University of Applied Sciences (UAS) in Hong Kong, we pledge to play a pioneering role in enhancing recognition of vocational and professional education and training, and nurturing talents with both applied skills and knowledge. As a faculty-driven, student-centred university in support of innovative teaching and learning, strategic research, and stakeholder outreach to provide maximum benefit to our communities, we conduct research that advances knowledge and enhances teaching, focusing on strategic areas, including digital humanities and literature, international business, gerontechnology, personalised care, smart city, open and innovative education, and bilingual learning and teaching. HKMU is becoming an ever more vital link in addressing and helping Hong Kong to solve many difficult challenges – as part of our involvement in, and commitment to, the ‘metropolis’ of Hong Kong. Our plans to expand into the Greater Bay Area (GBA) will also cultivate talent to serve Hong Kong and the wider metropolitan GBA. For more information about the University, please visit https://www.hkmu.edu.hk. We are now looking for a suitable person to fill the following position in the Finance Office: Major Duties and Responsibilities Reporting to the Director of Finance, the appointee will be responsible mainly for the following: Performing secretarial duties such as event / meeting scheduling, venue preparation, transport arrangement, visitor receiving, etc.; Performing office administrative duties such as mail distribution, record keeping, document filing, etc.; Providing secretarial support to committees and meetings; Assisting the Director and Assistant Director in preparing presentation materials, statistics and reports; Assisting the Director, Assistant Director and Finance Managers in updating policies, guidelines and forms for Finance Office; Coordinating and liaising with both internal and external parties at various levels; Providing administrative support to QEM projects and Research Projects; and Performing any other duties as assigned by the Director of Finance or his nominee(s). Candidates Candidates should possess the following qualifications, experience and competence: A recognized degree, preferably with relevant experience in office administration; Good organizational and time management skills; Service-oriented with good communication skills in both Chinese and English; Detail-minded with excellent organizational skills; and Proactive attitude and ability to perform multi tasks and work under tight schedule. Candidates may be invited to attend a written test. Terms and Conditions for Appointment An attractive remuneration package, including basic salary, an end-of-contract gratuity, and a discretionary incentive payment, where applicable, will be offered to the right candidates. Generous annual leave, staff-development sponsorships, medical and dental benefits, and life insurance coverage will also be provided. To Apply Candidates who are interested in joining us may submit their applications via the University’s eRecruitment System. The personal data collected will be used for the purpose of considering your application for employment. For details, please refer to the “Personal Data (Privacy) Notice for Job Applicant” on the University’s website. If you are not contacted by the University within eight weeks from the closing date of application, you may assume that your application was unsuccessful.

Responsibilities

The appointee will report to the Director of Finance and primarily handle secretarial duties like scheduling events, preparing venues, and receiving visitors, alongside general office administration such as filing and record keeping. Responsibilities also include providing secretarial support to committees, assisting management with reports and presentations, and coordinating with internal and external parties.