Officer, HR Policy at NATO

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Full Time

Start Date

Immediate

Expiry Date

11 Feb, 26

Salary

0.0

Posted On

13 Nov, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

HR Policy Drafting, Policy Analysis, Research Skills, Communication Skills, Interpersonal Skills, Teamwork, Organizational Skills, Project Management, Stakeholder Management, Data Management, Knowledge Management, Customer Service Orientation, Analytical Thinking, Proactivity, Flexibility, Microsoft Office Proficiency

Industry

IT Services and IT Consulting

Description

*Pending Budget Approval* 1. SUMMARY NATO’s International Staff (IS) Human Resources (HR) Office is comprised of five pillars: Talent Management and HR Integration (TMHRI); Staff Services (StS); HR Policy and Strategy Coordination (IS and NATO-wide HR policy); Data Analytics Leave & PMIS Support; and the Medical Service. The HR Policy and Strategy Coordination (PSC) Section is responsible for developing HR Policies and HR Strategy applicable for the employment of staff in NATO. The Section stays abreast of contemporary developments in HR and coordinates with HR Managers in all NATO bodies as well as with HR experts in the Coordinated Organisations to develop and improve upon the employment framework for all NATO international civilian staff. The Section provides, through the NATO Human Resources Director, expert and executive advice to the Secretary General and other Heads of NATO bodies, senior leadership and HR Managers within NATO. Under the overall responsibility of the Head PSC, the incumbent supports the Human Resources Office in the design or adaptation of HR policies contributing to IS and NATO-wide change and modernization initiatives. They will assist in the implementation of HR projects. 2. QUALIFICATIONS AND EXPERIENCE ESSENTIAL The incumbent must: • possess a university degree or equivalent level of qualification, in HR, labour law, organisational management or other relevant fields; • have at least 2 years of relevant professional experience in HR policy drafting and analysis (such as, but no limited to, the employment framework, talent management, compensation and benefits, etc.); • demonstrate ability to assess policy maturity, identify gaps and propose improvements; • demonstrate experience in researching and comparing HR practices with other international organisations or national administrations; • possess excellent written and oral communication skills; • have good interpersonal and communication skills demonstrated in a multi-cultural environment and complex governance structure; • demonstrate strong drive for teamwork, customer service attitude, and flexibility; • possess very good organisational and prioritisation skills; • demonstrate proactivity and ability to meet challenging goals, and the capacity to manage stress; • have advanced competence in the use of Microsoft office and collaboration software; • possess the following minimum levels of NATO’s official languages (English/French): V (“Advanced”) in one and III (“Intermediate”) in the other. DESIRABLE The following would be considered an advantage: • knowledge of NATO’s Civilian Personnel Regulations or comparable HR regulatory frameworks; • good knowledge of NATO HR staff rules, procedures or similar knowledge in an international organization; • experience in a field of NATO core business (international relations, political affairs, defence, security, etc) and/or a functional area of other HR clients (e.g. IT, finance, etc.). 3. MAIN ACCOUNTABILITIES Policy Development Contribute knowledge to the review and structured evolution of HR policies, ensuring alignment with best practices across international organisations. Create policy maturity models to assess current situation and recommend phased improvements (from compliance based to strategic HR policies). Contribute to the drafting of HR policies and procedures ensuring coherence with the NATO Civilian Personnel Regulations and consistency across HR domains. Project Management Ensure projects are delivered on time, consistent with the NATO Civilian Personnel Regulations, and strategically impactful. Conduct research and provide risk/impact assessments of proposed reforms. Stakeholder Management Liaise with subject matter HR experts under the supervision of the Head PSC. Act as a back-up minute writer to committees and working groups dealing with HR policies, administrative procedures such as the subordinate Advisory Panel on Administration Working Groups. Develop high-quality documentation to support approval of the work of the committees. Facilitate team interaction and maintain a customer service-oriented culture focused on customer satisfaction. Knowledge Management Ensure accurate documentation, archiving and accessibility of all HR policy-related material including policy lifecycle tracking. Develop user-friendly communication tools and dashboards to improve awareness and understanding of HR policies. Contribute to the improvement of the NATO-wide on-line Administrative Information System (OASIS). Support the Section by capturing lessons learned and maintaining updated OASIS. Expertise Development Monitor international best practices and benchmark HR policies against peer organisations (EU, UN, etc.) and national administrations. Propose innovative HR policy approaches to improve service delivery, organisational agility, and efficiencies. Support the Head PSC in developing policy capability within the Section. Propose, discuss and implement, as appropriate, initiatives to improve the work and expertise of the PSC. Information Management Research, compile, manage and analyse data required to manage HR policies and projects. Improve the internet/intranet for main information. Support internal communication plans related to the development of new HR policies, processes and procedures, ensuring that all stakeholders are consulted and informed in a timely manner. Contribute to the optimisation of the information flow, particularly related to the various PSC projects and initiatives. Perform any other related duty as assigned by the Head PSC. 4. INTERRELATIONSHIPS The incumbent reports to the Head PSC within the NHR Office. They maintain good working relationships with other staff across the HR Directorate and other NATO bodies. They attend various meetings including the DPRC, JCB, AP as directed by the Head. Direct reports: N/A Indirect reports: N/a. 5. COMPETENCIES The incumbent must demonstrate: • Analytical Thinking; Sees multiple relationships; • Clarity and Accuracy; Checks own work; • Conceptual Thinking: Applies learned concepts; • Customer Service Orientation: Takes personal responsibility for correcting problems; • Impact and Influence: Takes multiple actions to persuade; • Initiative: Is decisive in a time-sensitive situation; • Organizational Awareness: Understands organisational climate and culture; • Teamwork: Expresses positive attitudes and expectations of team or team members. 6. CONTRACT Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to 3 years. Contract clause applicable: This post is required for a limited period to support a project. As employment in this post is of limited duration, the successful applicant will be offered a definite duration contract of 3 years’ duration , which may be renewed for a period of up to 3 years if required to support this project. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3 years definite duration contract will be offered, which may be renewed for a period of up to 3 years if required to support this project, and subject also to the agreement of the national authority concerned. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. 7. USEFUL INFORMATION REGARDING APPLICATION AND RECRUITMENT PROCESS Please note that we can only accept applications from nationals of NATO member countries. Applications must be submitted using e-recruitment system, as applicable: For NATO civilian staff members only: please apply via the internal recruitment portal (link); For all other applications: www.nato.int/recruitment Before you apply to any position, we encourage you to click here and watch our video providing 6 tips to prepare you for your application and recruitment process. Do you have questions on the application process in the system and not sure how to proceed? Click here for a video containing the information you need to successfully submit your application on time. More information about the recruitment process and conditions of employment, can be found at our website (http://www.nato.int/cps/en/natolive/recruit-hq-e.htm) Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate), approval of the candidate’s medical file by the NATO Medical Adviser, verification of your study(ies) and work experience, and the successful completion of the accreditation and notification process by the relevant authorities. NATO will not accept any phase of the recruitment and selection prepared, in whole or in part, by means of generative artificial-intelligence (AI) tools, including and without limitation to chatbots, such as Chat Generative Pre-trained Transformer (Chat GPT), or other language generating tools. NATO reserves the right to screen applications to identify the use of such tools. All applications prepared, in whole or in part, by means of such generative or creative AI applications may be rejected without further consideration at NATO’s sole discretion, and NATO reserves the right to take further steps in such cases as appropriate. 8. ADDITIONAL INFORMATION NATO is committed to diversity and inclusion, and strives to provide equal access to employment, advancement and retention, independent of gender, age, nationality, ethnic origin, religion or belief, cultural background, sexual orientation, and disability. NATO welcomes applications of nationals from all member Nations, and strongly encourages women to apply. NATO is committed to fostering an inclusive and accessible working environment, where all candidates living with disabilities can fully participate in the recruitment and selection process. If you require reasonable accommodation, please inform us during your selection process. Candidates will be required to provide documented medical evidence to support their request for accommodation. Building Integrity is a key element of NATO’s core tasks. As an employer, NATO values commitment to the principles of integrity, transparency and accountability in accordance with international norms and practices established for the defence and related security sector. Selected candidates are expected to be role models of integrity, and to promote good governance through ongoing efforts in their work. Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with. Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. The nature of this position may require the staff member at times to be called upon to travel for work and/or to work outside normal office hours. The organization offers several work-life policies including Teleworking and Flexible Working arrangements (Flexitime) subject to business requirements. Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment. For information about the NATO Single Salary Scale (Grading, Allowances, etc.) please visit our website. Detailed data is available under the Salary and Benefits tab. NATO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. For more info please click here.

Responsibilities

The incumbent will support the Human Resources Office in designing and adapting HR policies and assist in implementing HR projects. They will contribute to the review and evolution of HR policies, ensuring alignment with best practices across international organizations.