Offshore Administration Officer at Victoria University Minimal

Melbourne, Victoria, Australia -

Full Time

Start Date

Immediate

Expiry Date

14 Jul, 26

Salary

90899.0

Posted On

15 Apr, 26

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Administrative support, Student records management, Compliance, Stakeholder engagement, Data entry, Communication, Problem-solving, Organization, Attention to detail, Operational support, Academic documentation, Recruitment support, Onboarding

Industry

Higher Education

Description

About VU At Victoria University, our aim is to be a global leader in dual-sector learning and research by 2028. Join us on the journey and help us achieve our strategic drives embedded in our Strategic Plan 2022-2028: Start well, finish brilliantly. [https://www.vu.edu.au/strategic-plan/#page=1] One of the drivers “Thriving place to Study and Work” will enable us to continue to create places that our students and staff love to belong and feel immense pride. About the Team The Centre of VU Transitions (CoVUT) plays a vital role in supporting student success at Victoria University by delivering high-quality English language, foundation, and pathway programs to both onshore and offshore students. The team works across multiple international locations, particularly with partner institutions in China, to ensure a seamless and supportive student experience from entry through to progression into further study. CoVUT is a collaborative and globally connected team, working closely with academic staff, professional teams, and international partners to deliver programs that meet rigorous academic and compliance standards. The team is committed to continuous improvement, innovation in delivery, and maintaining strong relationships with stakeholders across different time zones and cultural contexts. Joining this team offers the opportunity to contribute to impactful international education programs, be part of a supportive and inclusive work environment, and engage in meaningful work that supports student success and global engagement. About the Role This role is central to the effective delivery of offshore programs within the Centre of VU Transitions, providing high-quality administrative and operational support to ensure a seamless student and staff experience. You will be responsible for maintaining accurate student records, coordinating assessment and academic documentation, and supporting the administration of programs delivered in partnership with offshore institutions. The role requires strong attention to detail and the ability to manage a high volume of work while ensuring compliance with university policies and regulatory requirements. Working closely with academic staff, coordinators, and international partners, you will play a key role in facilitating communication, supporting recruitment and onboarding of offshore teaching staff, and contributing to the continuous improvement of systems and processes. This is a dynamic position suited to someone who thrives in a fast-paced, globally connected environment and enjoys balancing multiple priorities. * Salary: 79,135 – 90,899 per annum * Employment Type: Full time continuing * Hours: 36.75 hours per week * Location: City Tower campus For a detailed overview of the role’s duties and responsibilities, please refer to the role’s position description. [https://webresources.vu.edu.au/hr/employment/pdf/2026/391_Offshore Admin Officer PD.pdf] [https://webresources.vu.edu.au/hr/employment/pdf/2026/391_Offshore Admin Officer PD.pdf] About You You will bring a strong administrative background, ideally within a tertiary education or similarly complex, compliance-driven environment. Experience working with student systems, managing detailed records, and coordinating across multiple stakeholders will be highly regarded. The ideal candidate is highly organised, detail-oriented, and able to manage competing priorities with confidence. You demonstrate sound judgement, take initiative in problem-solving, and are comfortable working both independently and as part of a collaborative team. Strong communication skills are essential, as the role involves regular interaction with diverse stakeholders, including international partners. This role will appeal to someone who enjoys working in an internationally focused environment, values meaningful work in education, and is motivated by contributing to student outcomes and global engagement initiatives. The University is a Child Safe organisation. You will be required to hold a current Working with Children Check (WWCC) or be willing to obtain one prior to commencing employment.  Who to Contact? For further information relating to the position, please contact Ellen Williams, General Manager VU English at Ellen.Williams@vu.edu.au [Ellen.Williams@vu.edu.au] How to Apply: Applications must be submitted: * A cover letter * Your curriculum vitae/resume * Evidence of applicable qualifications, licences and registration Applications will close 28th April at 5 pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia. Why Join VU: VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Careers at VU Webpage [https://www.vu.edu.au/about-vu/strategy-leadership-governance/jobs-at-vu] Our Commitment to Protecting Country Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share.   Our Commitment to Progressive Inclusivity VU is an equal opportunity employer and proudly committed to progressive inclusivity. We welcome and celebrate diversity in all its forms including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. We strive to reflect the communities we serve and foster an inclusive, respectful, and supportive environment where everyone feels they belong. We are proud to be a WGEA Employer of Choice for Gender Equality. [https://www.vu.edu.au/about-vu/our-uni/equality-inclusion-belonging/gender-equity/wgea-statement]  Our Commitment to Inclusive Recruitment VU is committed to providing a positive and barrier-free recruitment experience. If you require adjustments at any stage of the recruitment process, including accessible formats of documents, please contact us at inclusivecareers@vu.edu.au [inclusivecareers@vu.edu.au] or call (03) 9919 5999.

Responsibilities

The role provides high-quality administrative and operational support for offshore programs within the Centre of VU Transitions. Responsibilities include maintaining accurate student records, coordinating academic documentation, and facilitating communication between international partners and academic staff.