On-Call Event Specialist at Friends of KEXP

San Francisco, California, United States -

Full Time

Start Date

Immediate

Expiry Date

05 Jan, 26

Salary

30.0

Posted On

07 Oct, 25

Experience

2 year(s) or above

Remote Job

Yes

Telecommute

Yes

Sponsor Visa

Skills

Event Coordination, Volunteer Management, Communication Skills, Problem Solving, Reliability, Customer Engagement, Logistics Management, Community Building, Diversity Awareness, Initiative, Self-Motivation, Organizational Skills, Confidentiality, Team Leadership, Philanthropy, Cultural Competence

Industry

Broadcast Media Production and Distribution

Description

Description Position Summary: The On-Call Events Specialist is a crucial, part-time, as-needed role responsible for representing KEXP at events and appearances. This individual will be the face of our organization ensuring our presence is professional, engaging, and well-organized. The Specialist will lead event-day operations, including managing a team of volunteers, and serve as the main point of contact for event-related logistics. Essential duties include, but are not limited to: Pick up and transport event materials from the KEXP office to the event location using a reliable vehicle. KEXP does not provide staff vehicles. Manage all on-site event logistics, including event setup and breakdown, displaying KEXP materials attractively & professionally, coordination with event organizers and handling any day-of challenges. Lead and support event volunteers by providing clear instructions, delegating tasks, and ensuring a positive experience. Serve as a knowledgeable and enthusiastic ambassador for KEXP by sharing the organization’s mission and highlighting 92.7FM programming and Bay Area local events. Liaise with the Advancement Team before and after events to confirm details and provide a post-event report. Document key event activities, including attendance numbers and notable interactions, to support the Advancement Team's follow-up efforts. Manage point of sale transactions for KEXP merchandise as needed. General Organizational Responsibilities: Maintains thorough understanding of KEXP organizational policies, including employee handbook, procedures, expense reporting, and payroll submission; follows policies and leads by example. Actively participates in our culture of philanthropy, which honors the important role our donors, volunteers, business and community partners play in the life of KEXP. Collaborates across teams and departments to steward donors on behalf of KEXP and actively seeks opportunities to integrate philanthropy into their role within KEXP operations, programs, and projects. Supervision Received: Position reports to Advancement Coordinator, Bay Area. Supervision Exercised: Directly supervises volunteers at events. Requirements Education & Experience: Proven experience in event coordination, volunteer management, or a related field, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job as listed above. Position Qualifications: Excellent verbal communication and interpersonal skills. Must be comfortable engaging with diverse groups of people. Reliability and punctuality with ability to commit to scheduled events. Ability to think quickly and solve problems effectively in a fast-paced environment. Must be able to work an irregular schedule, primarily on weekends and some weeknights. Valid California State Driver's License and reliable vehicle, as local travel is required. Commitment to maintaining confidentiality. Ability to take initiative and use independent judgment within established policy and procedural guidelines. Strong self-motivation in carrying out responsibilities, organizing and prioritizing multiple tasks, and meeting deadlines. Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment, spirit of cooperation, and react positively to change and conflict resolution. Deep knowledge, appreciation for, and understanding of KEXP programming and mission. Ability to embody the community-oriented spirit of KEXP to both internal and external constituents. Experience building community and conducting outreach on behalf of an organization. An understanding of the concepts of institutional and structural racism and bias and their impact on under-invited communities, either through lived experience and/or training and education. Commitment to advancing justice and equity in the arts with a passion for community building. Physical Requirements: Frequently moving to/from various work areas; occasionally communicating by phone and email; frequently remaining in a stationary position during events, expressing oneself and exchanging accurate information; frequently moving to/from off-site meeting and/or event locations; frequently moving supplies and/or equipment weighing up to 30 pounds. Working Conditions: Primary locations vary and are often outdoors in various weather conditions. This position must reside in the Bay Area. Compensation & Benefits: This part-time, non-exempt position includes a rate of $30 per hour. KEXP is committed to creating a diverse, inclusive, and empowering workplace. We believe that having staff, interns, and volunteers with diverse backgrounds enables KEXP to better meet our mission and serve music-loving communities around the world. We recognize that opportunities in radio and other creative industries have historically excluded and continue to disproportionately exclude Black and Indigenous people, people of color, people from working class backgrounds, people with disabilities, and LGBTQ+ people. We strongly encourage all interested individuals to apply. To apply, please submit your resume, a cover letter, and answer the screener questions. If you experience technical difficulties with your application, please email jobs@kexp.org for assistance. Position closes November 5, 2025.

Responsibilities

The On-Call Events Specialist is responsible for managing event-day operations and representing KEXP at various events. This includes overseeing volunteers, handling logistics, and ensuring a professional presence for the organization.