Description:
WHO WE ARE: Healthy Kids is not just another childcare provider. We are Inc. 5,000’s fastest-growing provider of Early Learning, Before and After School, and Summer Camp Programs with over 150 locations. We are a certified benefit corporation on a mission to reinvent accessible and affordable childcare for today’s families and create opportunities for our team to do what they love (and feel valued while doing it). Join our award-winning community and dive into a world of excitement, growth, and endless possibilities. Check out what it’s like to work with us at https://www.healthykidsprograms.com/workwithus .
SCHEDULE: Monday to Friday 9am to 5:30pm
LOCATION: HK Programs corporate office at 2 Summit Court, Fishkill, NY 12524
COMPENSATION: $18-20 per hour, commensurate with experience and qualifications

POSITION SUMMARY

We are seeking a highly organized and detail-focused Onboarding Compliance Coordinator to join our Onboarding Department. This role plays a key part in ensuring new hires across multiple states complete all required onboarding steps accurately and on time.
You will be responsible for managing onboarding paperwork, conducting virtual Form I-9 verifications, and overseeing state-specific background check processes, coordinating directly with each state’s agency as required. The ideal candidate is self-motivated, thorough, and comfortable working independently within a structured onboarding workflow.

PREFERRED SKILLS

• Understanding of state-specific background check procedures and workflows.
• Experience in a high-volume onboarding environment is a plus.
• Ability to work independently, prioritize effectively, and escalate issues when necessary.

Qualifications

• 1–3 years of experience in onboarding, HR operations, compliance, or administrative roles involving document processing.
• Strong attention to detail and the ability to handle confidential information with discretion.
• Effective communication skills, particularly in virtual and remote settings.
• Proven ability to manage multiple onboarding tasks and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Experience using Paylocity or similar HRIS/onboarding systems.
• Familiarity with I-9 requirements, E-Verify, and multi-state onboarding practices

• Process and track onboarding paperwork, ensuring accuracy, completeness, and timely submission.
• Conduct virtual Form I-9 verifications in compliance with federal requirements.
• Manage background checks in coordination with individual state agencies, following each state’s specific procedures.
• Communicate professionally with new hires to explain onboarding steps, gather required documentation, and provide support throughout the process.
• Maintain accurate onboarding records and update internal tracking systems.
• Ensure all onboarding activities comply with company policies and applicable employment regulations.
• Collaborate with members of the Onboarding Department to support seamless new hire integration.
  Requirements:

Qualifications

• 1–3 years of experience in onboarding, HR operations, compliance, or administrative roles involving document processing.
• Strong attention to detail and the ability to handle confidential information with discretion.
• Effective communication skills, particularly in virtual and remote settings.
• Proven ability to manage multiple onboarding tasks and meet deadlines.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams).
• Experience using Paylocity or similar HRIS/onboarding systems.
• Familiarity with I-9 requirements, E-Verify, and multi-state onboarding practices.